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Warehouse Administration Assistant

2 months ago

London, Greater London, United Kingdom Fortnum & Mason Full time

Job Summary:

Fortnum & Mason is seeking a highly organized and detail-oriented Warehouse Administration Assistant to join our team. As a key member of our warehouse operations, you will be responsible for ensuring the smooth and efficient day-to-day operation of our office.

Key Responsibilities:

  • Data Entry: Accurately receipt all purchase orders and transfer orders onto our D365 system.
  • Query Resolution: Raise and resolve queries with internal customers in a timely and professional manner.
  • Supplier Compliance: Monitor and report supplier non-compliance to our B&M teams.
  • Query Resolution: Assist in resolving queries from our Finance team.
  • Inventory Management: Maintain an accurate audit trail for purchase orders, both paper and electronic.
  • Goods In Diary: Maintain the Goods In Diary, ensuring all deliveries are accurately recorded.
  • Supplier Bookings: Enter supplier bookings via phone and email into the diary.
  • Email Management: Monitor, action, and reply to emails (shared and own).
  • Transportation: Organize transportation for goods and materials.
  • Reporting: Produce daily and weekly reports to ensure transparency and accountability.
  • Additional Duties: Undertake such duties considered essential for the effective operation of the warehouse.

Requirements:

  • Communication: Strong verbal and written communication skills.
  • Accuracy: High level of accuracy and attention to detail.
  • Microsoft Office: Basic understanding of Microsoft Office.
  • Time Management: Excellent time management and prioritization skills.
  • Commercial Awareness: Commercial awareness and ability to drive process outside of own area.
  • Teamwork: Ability to work as part of a team and independently.
  • Health and Safety: Understanding of health and safety at work.
  • Warehouse Processes: Through knowledge of warehouse processes and procedures.
  • Fortnum's Key Values: Mindful of Fortnum's Key values: Take Pride, Achieve Together, Do the Right Thing.

Key Attributes:

  • Communication: Excellent communicator at all levels.
  • Maturity: Maturity and professionalism.
  • Adaptability: Adaptable and diplomatic in approach.
  • Repetitive Tasks: Comfortable with repetitive tasks.
  • Willingness to Learn: Willingness to learn and grow.

Benefits:

  • Competitive Salary: Competitive salary.
  • Well-being Package: Well-being package.
  • Store and Restaurant Discount: Generous store and restaurant discount of up to 40%.
  • Holidays: 28 days holidays pro rata (inc. bank holidays) and an extra day off for your birthday.
  • Staff Restaurant: Fantastic subsidised staff restaurant using Fortnum's ingredients.
  • Development Scheme: Defined development scheme to grow your career.