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Office Coordinator

2 months ago

Bishop's Stortford, Hertfordshire, United Kingdom Scendea Full time
Job Title: Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to join our UK team at Scendea. As a key member of our Business Support Team, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office.

Key Responsibilities:
  • Manage administrative tasks, including placing orders, bookings, and travel arrangements, within budget.
  • Support the Business Support Team with daily tasks to ensure effective and efficient operation.
  • Manage reception duties, including being the primary point of contact for deliveries and telephone calls.
  • Provide good intra-office communication, including sending internal communications to the wider team.
  • Communicate with external suppliers, such as cleaners, maintenance, and deliveries.
  • Complete regular inventory and audit checks, and general administrative office procedures.
  • Update and maintain records accurately, sometimes of a confidential nature.
  • Ensure compliance from colleagues to Company Policies regarding office working and health and safety.
  • Escalate concerns and issues in a timely manner.
  • Be an Emergency first-aid at work representative and fire warden (training given).
  • Identify and support the development and implementation of Environmental, Social, and Governance (ESG) improvements to the office.
Requirements:
  • A competent level of proficiency with the Microsoft Office suite (Outlook, Excel & Word).
  • Strong interpersonal and professional communication skills (both written and oral).
  • An adaptable, flexible, and enthusiastic team member.
  • Able to multi-task within a fast-paced environment.
  • Be highly proactive and demonstrate initiative.
  • Have a strong sense of integrity and ability to manage sensitive and confidential information with discretion and professionalism.
  • Ability to work both independently and within a close team.
  • Attention to detail, and with a service-oriented attitude.
  • Experience with Client Relationship Management systems, or HR systems would be an advantage.
Benefits:
  • Annual salary of £25,000 (pro-rata).
  • Annual Performance Related Bonus.
  • 5% Employer Pension Contribution.
  • Life Assurance (4x Base Salary).
  • 26 Days Holiday Allowance (pro-rata) plus additional days to celebrate Birthday and Work Anniversary.
  • Private Health and Dental Care.
  • Employee Assistance Programme Access.
  • Employee Ownership Trust Inclusion.

Scendea is an international product development and regulatory consulting group delivering market-leading scientific expertise and solutions to advance healthcare innovation worldwide. We are passionate about delivering strategic and operational support to clients with a strong commitment to problem-solving and redefining customer service.

We are committed to making a positive impact on society by managing our environmental impacts and contributing to a low-carbon economy. Our inclusive work culture values transparency, ethical collaboration with clients, and employee involvement in key decision-making processes, ensuring that our team is respected, supported, and engaged.

As a Scendea employee, you will be part of a highly motivated team who share our passion for delivering exceptional results and making a difference in the world. We recruit individuals whose passion, drive, integrity, and customer orientation shine through. You will inspire others through your commitment, motivation, expertise, professional manner, and always placing the customer at the centre of everything you do.

Eligibility and Conditions:

Applicants must reside and be eligible to work in the UK without the requirement for sponsorship now or in the future. Closing date for applications is 30th Sept 2024, and candidates will be notified by of the outcome of their application no later than 1st Oct 2024.