Operations Manager
2 weeks ago
We are seeking a highly skilled Operations Specialist to drive our projects and operational processes to success. This person will be responsible for overseeing day-to-day operations, managing special projects, and executing strategic initiatives.
The ideal candidate will have a proven track record in managing complex projects, improving processes, and analyzing data to create detailed reports.
This is a less than full-time role, requiring 20-30 hours per week. Compensation will be commensurate with experience.
ResponsibilitiesExecutive Support:
- Execute day-to-day operational tasks on behalf of the CEO/Broker.
- Prepare reporting and research to the broker regarding high-impact decisions and company growth.
- Act as an extension of the CEO/Broker and information funnel, filter, and facilitator with internal and external relationships.
- Lead cross-functional initiatives, facilitate special projects, and ensure action items are delegated and executed on behalf of the CEO/Broker.
- Act as the point of contact for the CEO/Broker's direct reports to keep processes streamlined for HR-related tasks.
- Triage all incoming requests for the CEO/Broker's office and work collaboratively to ensure his time is aligned with the priorities of the organization.
- Prepare KPI reports, team productivity reports, and closing surveys for the CEO/Broker's review.
Business Operations:
- Ensure the smooth operation of the day-to-day business activities.
- Promote team integration as well as cross-functional communication and collaboration.
- Develop and maintain the Procedures Manual and Policy Manual for brokerage and any new business acquisitions.
- Manage the company's brand & reputation.
- Protect the bottom line of the organization and contribute to profitability.
- Ensure proper engagement with franchise tools and services.
Special Projects:
- Operate at a tactical and operational level, handling the oversight of projects that do not neatly fit within the organizational chart or that fall between departments or leadership areas of responsibility.
- Lead and manage projects from initiation to completion.
- Implement ancillary service opportunities by both executing and delegating tasks, responsibilities, and oversee the implementation of new services.
- Obtain vendor quotes and conduct comparisons to ensure value and keep projects on budget.
- Coordinate services, utilities, accounting, and vendor relations relating to new business acquisition.
- Bachelor's degree in Business Administration, Management, or related field preferred, or documented career experience and success history.
- Proven experience in project management and operations.
- Strong leadership and team management skills.
- Excellent communication and interpersonal skills.
- Proficiency in using project management and productivity software.
- Ability to analyze data and create detailed reports.
- Strong organizational and multitasking abilities.
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