Administrative Support Specialist

1 month ago

Brighton, Brighton and Hove, United Kingdom Csa Environmental Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Csa Environmental. As an integral part of our Office and Administration team, you will provide critical support to enable the smooth running of our busy Environmental consultancy practice.

Key Responsibilities
  1. Provide day-to-day office operational support and act as a linchpin for our team of consultants who may be working in the office, at home, or in the field.
  2. Primary duties include administration, handling and prioritizing incoming correspondence, coordinating communications, and responding as necessary.
  3. Order and maintain office and ecology equipment and supplies as required.
  4. Support staff in the Brighton office and serve as a link with HR and Payroll Coordinators in the Ashwell and Tewkesbury offices.
  5. Support staff in the Brighton office in relation to Health and Safety procedures and audits and serve as a link with the Health and Safety Coordinator in the Tewkesbury office.
  6. Meet regularly with the wider Administration team based in other offices via Teams or in person.
  7. General office coordination, including maintaining and updating office and utility records, and overseeing facilities requests.
  8. Other general office duties and support to ensure the smooth running of the team.
  9. Ecology/Ecologist Support
  10. Maintain fee correspondence files and update fee summaries as necessary.
  11. Organize accommodation for Ecologists as and when required.
  12. Data entry into Onesys Coretime, project, and time management software, including setting up new jobs and inputting outlays.
  13. Produce monthly project reports for invoicing, job reviews, and maintaining in-house fee tracking systems.
  14. Provide general administrative support to the team of ecologists in the Brighton office. Attend the weekly Ecology team meeting and update the active jobs sheet.
About You

We are looking for a friendly, conscientious, and enthusiastic individual with previous admin experience and good IT/computer skills. Ideally, you will live in the Brighton or Hove area and be able to walk or cycle to work or have access to public transport.

  1. Experience of working within a busy office environment.
  2. Experience of working with Microsoft Office Suite.
  3. Experience of working with computer software.
  4. Previous administration experience (minimum 2 years).
  5. Ability to work on own initiative and as part of a team.
  6. Excellent organizational, communication, and interpersonal skills.
  7. Ability to multi-task and show a flexible approach to work.
  8. Willingness to learn and take on new tasks.
  9. Ability to work to deadlines.
  10. Desire to raise standards in own work and have a positive can-do attitude.
  11. Experience of working within a planning and/or environmental consultancy.
  12. Experience of Onesys-Coretime.
  13. Ability to use, or willingness to learn, web-based software.
  14. Willingness to contribute towards supporting marketing and social media posts.
  15. Proactive approach to finding and providing information.
  16. Commitment to developing own skills.
What We Offer

At Csa Environmental, a healthy work-life balance is very important to us. As well as a competitive salary, we offer an exciting benefits package, including:

  1. Hybrid working available, with the option to work from home up to 2 days a week (following completion of probationary period).
  2. Flexible working around core hours.
  3. Annual profit-related and performance-based bonus scheme (for permanent staff).
  4. 25 days annual leave (pro rata for part-time staff) with allowance increasing with length of service.
  5. Company pension contribution which increases with length of service.
  6. Cycle to work scheme.
  7. Annual staff trip and regular funded team social events.
  8. Mobile phone allowance.
  9. A real commitment to employee wellbeing, including access to an extensive Employee Assistance Programme and in-house mental health first-aiders.

We are proud to hold The Great Place to Work certification for the work we do to support our staff.

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