Property Assistant

2 days ago

Stanley, United Kingdom Law Staff Legal Recruitment Ltd Full time
About the Role

We are seeking an experienced and enthusiastic individual to join our residential and new homes teams as a Property Assistant. The successful candidate will provide crucial administrative support, ensuring the smooth operation of the team and delivering excellent client care.

Key Responsibilities
  • Perform general administrative duties associated with residential conveyancing, including gathering information and updating the Case Management System.
  • Maintain up-to-date filing and ensure confidentiality of all client information.
  • Meet clients in person and handle telephone calls and messages for the firm.
  • Manage tasks such as franking letters, receiving, making, and redirecting telephone calls, and populating spreadsheets.
  • Perform typing and other general administrative duties as required throughout the firm.
  • Demonstrate a flexible and adaptable approach towards changing business needs.
  • Uphold a smart appearance and polite demeanor at all times.
Role Overview

The Property Assistant will provide administrative support to partners and fee earners in the residential conveyancing and new build property team. Responsibilities include meeting and greeting clients, both in person and on the telephone, and supporting partners, fee earners, and support staff across various practice areas as needed.

Skills and Expertise
  • Excellent administrative skills, including proficiency in PC/IT skills, including Microsoft Office (Word, Excel, Outlook) and case management systems.
  • Strong communication and good listening skills to understand client needs.
  • Ability to clearly and accurately relay messages, record information, and update CMS, databases, and spreadsheets.
  • Good keyboard skills and typing ability.
  • Punctuality and good timekeeping.
  • Ability to meet strict deadlines.
  • Sensible and clear communication with internal partners, fee earners, clients, service providers, and stakeholders.
  • Excellent attention to detail and work ethic.
  • Ability to work well in a team and independently within closely defined guidelines.

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