Exhibition Management Lead

21 hours ago


Bristol, Bristol, United Kingdom Oxford Instruments Full time
Senior Event Planner Position at Oxford Instruments Plasma Technology

Oxford Instruments Plasma Technology has an exciting opportunity for a Senior Event Planner to join their events team in Severn Beach, Bristol. This role involves driving and shaping the company's event strategy, planning, and execution to ensure the success of its events.

About the Role:

The successful candidate will be responsible for developing and implementing effective event strategies, managing all aspects of tradeshow presence and events management. This includes goal setting, project plans, KPIs/reporting, event analytics, messaging, design strategy, event promotions, and budget management.

Key Responsibilities:
  1. Tradeshow Presence: Oversee all aspects of tradeshow presence, including kickoff meetings, project plans, KPIs/reporting, event analytics, messaging, design strategy, event promotions, and budget management.
  2. Agency Relationships: Manage agency relationships, liaising with industry associations, and overseeing contracting, including sponsorships, exhibit space, ancillary event space, vendors, and suppliers.
  3. Event Booth Planning: Coordinate event booth planning, operational logistics, instrument plans/shipping, staff support/housing, internal communications, event amenities (food, giveaways, etc.), and shipping coordination.
  4. Attendee Engagement: Plan for a positive brand experience, coordinating booth layouts, graphics & messaging, virtual technology, and attendee engagement strategies.
  5. Data Management: Own lead capture/qualification, lead routing, and attendee data uploads to CRM.
Requirements:
  • A bachelor's degree or significant experience in events and exhibition management.
  • 5+ years of experience in events and exhibition management.
  • Ability/willingness to travel worldwide to support events, tradeshows, conferences, and regional workshops.
  • Highly skilled at project plan development, management, and high-quality execution.
  • Understanding of lead capture in the events environment and experience with data to CRM integration.
  • Proven experience in coordinating, managing, and overseeing exhibition booth services, logistics & implementation.
  • Results-oriented and able to work in a deadline-intensive environment.
  • Ability to own the event's financial process, including budget management, invoicing, reconciliation, and reporting.
Salary and Benefits:

The estimated salary for this role is £60,000 - £80,000 per annum, depending on experience. We also offer a range of benefits, including a share incentive plan, 25 days of annual leave, half-days on Fridays, a defined contribution Group Personal Pension Plan, and a flexible benefits package that you can customize based on your needs.



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