Market Administrator Specialist

1 month ago


London, Greater London, United Kingdom White Cube Full time

About the Role:

We are seeking a highly skilled and motivated individual to join our team as a Secondary Art Market Coordinator. As a key member of our secondary market team, you will be responsible for coordinating and overseeing all secondary market consignments in Europe, the Middle East and Asia.

Key Responsibilities:

  • Provide support on consignment pipeline, checking client names against internal sales contacts.
  • Communicate new White Cube consignments to relevant teams, ensuring seamless execution of sales strategy.
  • Liaise with Legal, Finance and Sales teams to gather required information and documentation for contract creation.
  • Escalate decisions on risk and commercials, when they fall outside of pre-defined guidelines.
  • Coordinate all consignment materials and work with Head of Secondary Market Operations on release in accordance with sales strategy.
  • Maintain accurate consignment tracker and raise purchase orders as necessary.
  • Monitor contract expiry dates and communicate expiring contracts to the sales team.
  • Ensure systematic filing of signed contracts and consignment related paperwork.
  • Complete and submit invoice request forms to accounts, ensuring inventory system is updated with supporting documents.
  • Liaise with accounts to ensure timely settlement of consignor invoices.
  • Act as key point of contact for finance, sales administrators, and others, for CDD and AML purposes.

About You:

  • You will have significant administrative experience in a fast-paced environment, with excellent attention to detail and problem-solving skills.
  • You will enjoy stakeholder management and have previous artworld transaction experience, ideally including auction experience.
  • You will have a solid understanding of European tax and regulations around secondary art market private sales.

What We Offer:

As a valued member of our team, you can expect a competitive salary range of £35,000 - £45,000 per annum, depending on experience.



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