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Administrative Coordinator

2 months ago

Didcot, Oxfordshire, United Kingdom Leaflike Full time
Job Overview:
We are looking for a detail-oriented and proactive Administrative Coordinator to enhance operational efficiency across various departments, allowing our teams to concentrate on high-impact tasks. This vital position encompasses overseeing administrative functions, organizing meetings, and providing support to the sales division, which is essential for our sustained growth and strategic objectives. Your capability to juggle multiple responsibilities, uphold clear communication, and maintain meticulous attention to detail will be crucial in fostering customer satisfaction and refining internal workflows.

Primary Role Objective:
The primary objective of this position is to serve as a facilitator among the diverse departments within the organization, enabling each team to operate more effectively. This support role is key to alleviating bottlenecks at the management level through the execution of administrative duties and ensuring follow-through on agreed actions. It will also empower the sales team to engage with clients more consistently and effectively.

This role is essential for realizing our long-term growth ambitions and overarching vision. It is critical in removing obstacles for the management team, allowing them to focus on higher-value initiatives that propel us closer to our goals more swiftly.

Key Duties:
  • Deliver administrative assistance to management and sales teams, including scheduling, CRM oversight, data management, and calendar coordination.
  • Organize internal meetings and track action items to guarantee timely completion of tasks.
  • Handle customer inquiries, ensuring prompt and professional responses.
  • Supervise daily office functions, including vendor relations and event planning.
  • Maintain organized documentation, prepare reports, and ensure precision in all records.

Required Skills & Qualifications:
  • Exceptional verbal and written communication abilities.
  • Strong organizational skills with a keen eye for detail.
  • Proficiency in Microsoft Office Suite and CRM platforms.
  • Capability to manage various tasks, prioritize effectively, and adapt to evolving demands.
  • Dedication to delivering high-quality work and excellent customer service.

Potential Objectives for the First Year:
  • Establish and implement a company-wide follow-up system.
  • Enhance response times to customer inquiries.
  • Improve data accuracy and customer record management.

Personal Attributes:
You are a proactive, dynamic, and methodical planner who strives for excellence and consistently creates to-do lists. You possess the ability to identify, anticipate, and address team needs while executing administrative tasks and communications to ensure effective teamwork, delivered promptly and to a high standard. While you are self-disciplined and prefer to adhere to established protocols, you are adaptable enough to adjust to circumstances to ensure timely completion of tasks. You exhibit a strong sense of commitment, loyalty, diligence, and conscientiousness, eager to take on responsibilities and determined to see projects through to completion. You thrive in collaborative environments but are also willing to speak up when systems are not being followed. Your assertive demeanor translates well in both phone interactions and meetings. You will need to engage with various personality types and achieve positive outcomes with each.
Benefits of Joining Leaflike in this Role:
  • Provision of a company vehicle.
  • Participation in a company-wide profit-sharing program.
  • Opportunities for personal development and career advancement.
About Leaflike:

Leaflike is a pioneer in biophilic design, dedicated to transforming environments into nature-inspired spaces. With 25 years of horticultural expertise, we have crafted exceptional designs for leading UK brands and luxury hotels, aspiring to become a global leader in our industry. We believe in the transformative power of nature to enhance spaces, boost well-being, ignite creativity, and create a lasting positive impact.