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Lead Event Coordinator

2 months ago

Leeds, Leeds, United Kingdom Sneaky Experience Events Full time
Job Overview

About the Company:

Sneaky Experience Events is a dynamic agency known for crafting memorable experiences across various sectors, including both corporate and consumer engagements. Our goal is to create joyful moments, foster creativity, and ensure that every event is a celebration of fun and innovation.

Position Summary:

We are thrilled to announce an opening for a Senior Event Executive, a pivotal role that involves managing one of our key corporate partnerships. This long-standing client has entrusted us with expanded responsibilities, necessitating a skilled individual to oversee their flagship annual event, which we support year-round. Your primary focus will be on ensuring the success of this significant event, which constitutes 80% of your role.

In collaboration with the director of Sneaky Experience, you will navigate this project from inception to completion, taking charge of the timeline, budget, and logistical execution. This role encompasses comprehensive pre-event planning and providing hands-on support during the event itself.

The ideal candidate will possess exceptional organizational skills and a knack for project management. We seek someone who is ambitious and eager for increased responsibility and the chance to leave a lasting impact.

While your main focus will be on this client, you will also contribute to other projects within our event portfolio, which may include conferences, exhibitions, corporate gatherings, award ceremonies, and consumer experiences throughout the year.

Key Responsibilities:

  • Develop and maintain a detailed project plan and timeline, alongside a financial overview for the event, ensuring adherence to schedules and deadlines.
  • Manage all aspects of the event project, coordinating with suppliers, engaging stakeholders, and collaborating with a broader operations team to execute large-scale events successfully.
  • Monitor budgets closely, managing operational costs to keep events within financial constraints. This includes negotiating with suppliers and venues to secure advantageous terms and ensuring timely payments.
  • Participate in regular meetings with clients, ensuring a thorough understanding of their objectives and aligning event execution with their goals.
  • Adhere to company policies and sustainability practices while striving to enhance the environmental performance of live events.
  • Ensure that all Health & Safety regulations and Risk Assessments are completed accurately and on time.
  • Source and secure the best suppliers for each event, ensuring quality products and services at competitive prices.
  • Maintain organized project files for events on our shared platform.
  • Provide administrative support across various projects.
  • Manage and support events on-site, ensuring smooth execution.

Qualifications:

  • Proven project management expertise, with the ability to prioritize tasks, manage timelines, and adhere to budgets using tools like Asana and Excel.
  • A minimum of 2 years of experience in managing large-scale events.
  • Experience with budgeting is essential, and overall P&L responsibility is a plus.
  • Outstanding planning and time management skills, capable of thriving under pressure and managing multiple events simultaneously.
  • Strong stakeholder management abilities, with excellent collaboration and relationship-building skills across various teams.
  • A creative thinker with a passion for advancing in the events industry.
  • Proficient in IT (Word, Excel, PowerPoint) and familiar with design software tools.
  • Meticulous attention to detail and a creative perspective.
  • A valid, clean driving license is required.

Candidate Profile:

  • Outgoing, proactive, and energetic with a positive attitude.
  • A quick learner from a fast-paced events background, adaptable to new teams.
  • Self-sufficient and thrives in a collaborative environment; a sense of humor is essential.
  • Resilient and a self-starter.
  • Strategic thinker who can influence and challenge internal stakeholders while being receptive to feedback.
  • Positive, focused, and calm under pressure.
  • Deeply passionate about planning and delivering high-quality events and installations.
  • As a Senior Event Executive, you will be expected to stay updated on industry trends and best practices, bringing innovative ideas to our event strategies.

Our Commitment:

We recognize the importance of collaboration in fostering creativity. Therefore, we offer a flexible working model that balances office and remote work. You will have designated office days for team collaboration while enjoying the flexibility of working from a location of your choice.

  • Generous paid holiday policy, including additional leave for years of service.
  • Flexible working hours.
  • Paid overtime and time-off-in-lieu policy.
  • Provision of work mobile and laptop.
  • Personal and professional development opportunities.
  • Employee assistance program offering mental health resources.
  • Team-building activities and annual retreats.
  • Eligibility for sabbatical leave after three years of continuous service.
  • Pension scheme.

Working Environment:

At Sneaky Experience Events, our team is our greatest asset. We thrive on collaboration to create exceptional experiences for our clients and value the strong connections we build along the way. To succeed here, you must be comfortable in a fast-paced environment. We embrace positive disruption, challenge norms, and push boundaries with energy and innovation.

As a small but ambitious team, we prioritize impactful work and value our relationships with clients, colleagues, and audiences. If this resonates with your values, we would love to hear from you.

We are dedicated to promoting diversity and fostering an inclusive, supportive workplace where every contribution is valued. As an equal opportunity employer, we welcome individuals from all backgrounds and experiences.