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Project Administrator

2 months ago

Brighton, Brighton and Hove, United Kingdom Sweco UK Full time
About Us

At Sweco UK, we're dedicated to transforming society by providing trusted consulting services to our clients. Our team of experts brings together diverse perspectives and skills to develop innovative solutions that address the challenges of urbanisation and make societies more sustainable.

Job Opportunity

We're seeking a talented and motivated Project Administrator to join our team in our Brighton office. This role offers a flexible working arrangement, with a minimum of three days a week in the office and the remainder at home.

Key Responsibilities
  • Provide timely and efficient project administration support to Project Managers using the Enterprise Resource Planning (ERP) system and project database.
  • Support the coordination and facilitation of adherence to agreed processes and procedures.
  • Assist Building Control surveyors with the creation and issuance of statutory documents, including the Initial Notice and Final Certificate.
  • Create and issue fee proposals.
  • Review and follow up on tasks.
  • Process fee acceptances from proposal to live project status.
  • Liaise with Project Managers to ensure invoices and applications for payment are issued in a timely manner.
  • Review and action project-related reports using the ERP system as requested by Senior Project Support.
  • Review and close down projects.
  • Collaborate with Project Support colleagues to ensure clients and technical colleagues receive a prompt, professional, and efficient service.
Requirements

To be successful in this role, you'll possess a strong work ethic, a can-do attitude, and the ability to follow process and multitask. Full training will be provided in terms of the role, assuming you have some administrative skills and competence in Microsoft Office Word, Excel, PowerPoint, Outlook, and Teams (Intermediate).

What We Offer

Working for Sweco UK, you'll experience an inclusive, friendly, and flexible working environment where colleagues are encouraged to grow and develop together. A meaningful career where you'll help transform society by being a trusted consultant to our clients.

We're committed to enabling all our colleagues to achieve a great balance between work and their other priorities, such as caring responsibilities, leisure activities, further learning, or other interests. We offer flexible and hybrid working to ensure we have a healthy work-life balance, and ask our employees to have an office or site presence on an average of three days a week.

Equality, Diversity & Inclusion

We strive to have a friendly and inclusive culture that respects the contribution individuals can bring to Sweco. We aim to promote equality, inclusivity, and diversity for everyone.

We positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity.

We have signed the Armed Forces Covenant to ensure those who serve or have served, and their families, are treated fairly. To find out more, please visit The Armed Forces Covenant - Our Commitments | Sweco UK.

We are also proud to be a Disability Confident Committed employer, and will interview applicants covered by the Equality Act 2010 that opt into the guaranteed interview scheme on the application form and meet the minimum criteria for the role.