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Financial Operations Coordinator

3 months ago

Glasgow, Glasgow City, United Kingdom University of Glasgow Full time
Job Overview

The Finance Assistant plays a crucial role in managing the daily financial operations within the Commercial Services sector, ensuring precise and timely reporting of financial information to senior management.

This position is integral to the Commercial Services accounting team, focusing on the processing and reporting of financial data while maintaining effective control and reconciliation of various financial systems.

Main Responsibilities
  1. Quality Assurance: Deliver high-quality outputs with a strong emphasis on controls, processes, and reporting.
  2. Banking and Reconciliation: Oversee daily banking journals and promptly reconcile any discrepancies.
  3. Purchase to Pay Compliance: Ensure adherence to the Purchase to Pay process, minimizing overdue tasks and resolving queries related to pricing and goods receipting.
  4. Contract Management: Collaborate with the Contract Manager and Procurement to ensure timely payment of suppliers and adherence to contractual guidelines.
  5. Data Management: Work with the Finance Team to provide insightful data and management information across Commercial Services.
  6. Supplier Setup: Manage the onboarding process for new suppliers, ensuring timely processing of requests.
  7. Student Damages Management: Maintain an accurate record of student damages, oversee quarterly payments, and reconcile data for financial reporting.
Month-End Responsibilities
  1. Process income entries in the financial system, ensuring effective reconciliation and issue resolution.
  2. Prepare month-end journals, including income accruals and sales orders.
  3. Manage the catering card reconciliation process.
  4. Prepare balance sheet reconciliations with appropriate supporting documentation.
  5. Conduct financial analysis of month-end results, providing performance commentary and improvement recommendations.
  6. Prepare forecast adjustments based on performance discussions.
  7. Act as the primary contact for integration between catering and finance systems.
  8. Support the team with monthly reporting to senior management.
Continuous Improvement Initiatives
  1. Identify and challenge existing processes to uncover risks and opportunities for improvement.
  2. Review annual contracts and make recommendations for process streamlining.
  3. Proactively analyze risks and provide recommendations for mitigation.
Audit Support
  1. Assist with internal and external audit inquiries, providing timely and accurate information.
  2. Support VAT compliance and reporting for relevant services.
Project Involvement
  1. Assist in various projects, providing training and guidance as needed.
  2. Contribute to strategic initiatives that leverage financial data for decision-making.
  3. Support the wider finance team to meet operational demands.
Qualifications and Skills

Essential: Proven experience in a similar finance role, knowledge of financial procedures, and proficiency in accounting software.

Desirable: Relevant accounting qualifications and experience with specific financial systems.

Skills: Strong organizational abilities, analytical skills, effective communication, and a collaborative approach.

As a member of the University of Glasgow, you will be part of a dynamic and inclusive community that values excellence and integrity.