Finance Administrator

7 days ago

Worksop, Nottinghamshire, United Kingdom Senior Salmon Full time

Job Summary

The Finance and Administration professional will be responsible for providing financial and administrative support for the entire organization. This role involves the upkeep of office systems, maintaining financial records, and dealing with all financial transactions throughout the organization, calculating and processing monthly payroll, maintenance of employment records, answering phone calls, and assisting with attaining set quality standards.

Main Duties and Responsibilities

  1. Collect and process timesheets, sick forms, annual leave forms, travel expenses, and pager forms for the production of monthly payroll. Cross-reference appropriate forms and update employment records accordingly.
  2. Prepare contracts of employment and amendments to contracts as required and update employee records accordingly.
  3. Prepare agendas for monthly management meetings, take and produce accurate minutes, and circulate all related papers.
  4. Prepare all necessary documentation relating to the Annual General Meeting, arrange the venue, speakers, refreshments, and invitations.
  5. Completion of Annual Returns, Questionnaires, etc., as required.
  6. Answer incoming calls.
  7. Provide cover for other team members when required, for example, sickness and holidays.
  8. Provide administrative support for employment sub-groups including preparation and distribution of application packs in accordance with current practice and procedure.
  9. Work within Health and Safety Guidelines.
  10. Attend meetings of workers and management (this may include evening meetings).
  11. Attend and minute Multi Agency Risk Assessment Meetings as necessary.

Financial Operations

  1. Formulate the budget for Senior Salmon annually in advance in liaison with the Team Leader, Treasurer, and Senior Salmon management.
  2. Provide monthly reports to management on financial performance against budgets.
  3. Maintain accurate records of all financial transactions for Senior Salmon in conjunction with other finance and admin workers.
  4. Prepare bills for payment and enter onto QuickBooks accounting software. Organize cheque signatories to sign cheques.
  5. Chase payments that have been delayed and liaise with agencies/funders on financial matters.
  6. Assist the Team Leader in the preparation of the end-of-year reports and financial statements for the annual audit.
  7. Administer and balance the petty cash system, and reconcile bank accounts.
  8. Maintain a register/inventory of items purchased for Senior Salmon for accounting purposes.
  9. Provide progress and details of financial expenditure for end-of-project reports to funding bodies.
  10. Carry out monthly payroll for all staff members on Moneysoft payroll.

Working Hours

Tuesday - Friday, 9am - 5pm

Pay Rate

£12.11ph, temp to perm

Skills Required

QuickBooks, bank reconciliation, payroll

Keywords

QuickBooks, bank reconciliation, payroll, finance admin, finance administrator

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