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Receptionist - Temporary Assignment
2 months ago
Job Title: Receptionist
Location: Dundee
Remuneration: £13 an hour
Contract Details:
- Contract Type: Temporary
- Contract Length: 3 weeks
Shift Pattern: Full Time - Monday - Friday - 9am - 5pm
Responsibilities:
- Manage Enquiries: Handle telephone calls and face-to-face interactions with internal and external customers.
- Travel Arrangements: Assist with arranging travel for visitors, including hotel bookings, airport shuttles, and taxis.
- Building Access: Issue building access cards to authorised personnel.
- Meetings and Events: Coordinate and arrange meetings and events, handling catering, setup, clean-up, and logistics coordination.
- Administrative Tasks: Maintain and update spreadsheets and databases accurately, manage stationery supplies, and update company time and attendance information.
- Secretarial Support: Provide ad hoc secretarial support to management.
Requirements:
- Customer Service: Excellent customer service and administration skills, with previous reception/front desk experience preferred.
- Organisation: Highly organised and detail-oriented.
- Communication: Excellent numeracy and English language skills, both spoken and written.
- Flexibility: Flexible and adaptable approach to work.
- Problem-Solving: Ability to manage a variable workload with conflicting priorities independently.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is essential, along with the ability to learn new software quickly.
- Interpersonal Skills: Highly reliable and polite, with a pleasant and confident telephone manner.
- Collaboration: Excellent communication skills, both verbal and written, and the ability to work effectively with individuals at all levels and functions.
- Discretion: A high level of discretion and respect for confidentiality.
- Analysis: Strong analytical and problem-solving skills, coupled with an innovative approach.