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Records Control Coordinator
3 months ago
Document Management Specialist - Join Our Award-Winning Team.
Are you ready to be part of a leading organization recognized as one of the UK's Best Big Companies? Murphy is seeking a Document Management Specialist to enhance our esteemed Energy division. Our team prides itself on its vast in-house knowledge and relentless pursuit of innovation within the sector. The Document Management Specialist will provide essential support and guidance on all aspects of document management while effectively overseeing all documentation processes.
Adopting the 'One Murphy' philosophy, we are equipped to handle every facet of the projects we undertake. Murphy has successfully designed, constructed, and commissioned initiatives for clients in the Energy sector, including major entities.
Key Responsibilities:
Act as the primary point of contact for all construction documentation, ensuring it is managed systematically. Administer document control requirements in accordance with contractual obligations and timelines. Maintain records of Obsolete/Superseded/Withdrawn documents for reference or other necessary purposes. Ensure that holders of Obsolete/Superseded/Withdrawn documents properly dispose of or mark them as 'Superseded' to prevent misuse. Oversee the Common Data Environment (CDE) to guarantee that information remains accessible or is transferred appropriately before project completion. Assign document numbers following the specified Document Numbering procedures. Review document details for accuracy prior to distribution (including document number, revision, status, title, date, and pagination). Conduct quality checks on documents, correcting any typographical or formatting errors to maintain professionalism. Assist in the creation and maintenance of distribution lists, workflows, and review cycles. Support change management by ensuring documents are processed correctly and linked to contract documents as necessary. Aid in the compilation and distribution of handover documentation, including manuals and records. Facilitate the archiving of documents, ensuring they remain legible and traceable.Ideal Candidate Profile:
Proven experience in a professional Administration or Document Management role. Proficient in IT systems, including Microsoft Word, Excel, Outlook, and Access. Familiarity with Electronic Document Management Systems such as Aconex or ProjectWise. Strong ability to build and maintain relationships with diverse stakeholders. Background in the Infrastructure, Civil, Engineering, or Construction sectors.About Murphy:
Our commitment to charity is integral to Murphy's values; you will receive time off to volunteer for a charity of your choice. Access to Murphy Wellbeing, offering a range of online resources and support for mental health. We are dedicated to fostering a diverse and inclusive workplace culture, providing numerous opportunities for involvement in community initiatives.Benefits:
Ongoing investment in your professional growth and development. Generous holiday allowance, with options to purchase additional days. Annual bonus potential and salary reviews. Competitive contributory pension scheme. Comprehensive health benefits, including life assurance and enhanced sick pay. Additional perks for employees, including discounts and wellness programs.Please note that successful candidates will undergo standard identity and right to work checks, along with a basic Disclosure and Barring Service check.
