Pathway Fund Project Officer
3 days ago
We are seeking an experienced and skilled Project Officer to join our team in Omagh or Fermanagh. The successful candidate will be responsible for promoting and developing high-quality, evidence-informed early services for young children, their families, and communities.
Main Responsibilities:- Support the assessment of competitive grant applications and award process for the allocation of the Pathway Fund in line with the requirements of the Department of Education.
- Support the drafting of award letters to successful and unsuccessful applicants, and provide administrative support at feedback clinics to unsuccessful applicants.
- Develop and maintain needs-led computerised and manual systems to ensure that all appropriate data, trends, statistics, and performance measures are gathered, analysed, and communicated.
- Assist with the development and maintenance of administrative support systems in delivering grant aid to community organisations across Northern Ireland.
- Assist with the execution of the Pathway Fund Advertising/Communications Strategy and prepare publicity materials, including print, web, and social media, in adherence with lead funder guidelines.
- Develop and maintain an Issue Log to detail issues and concerns, actions taken, and communication with projects held centrally and individually.
- Assist with the development of quarterly implementation, management, progress, and financial reports to lead funding body.
- Provide support with data management, quality control, and verification of payments.
- Assist with operational and financial issues in relation to funding and contractual agreements.
- Able to work in the absence of other staff and use initiative to prioritise workload.
- Assist with the development of the Pathway Fund Annual Reporting.
- Provide secretarial support to the Pathway Fund Team, including planning and coordination of meetings, minute-taking, preparation of papers, and following up on actions.
- Develop and maintain computerised and manual filing systems that meet the needs of the Pathway Fund Team.
- Diary management of the Pathway Fund team and make appointments as appropriate.
- Complete text processing, photocopying, faxing, scanning, and emailing duties to a high standard.
- Maintenance of Pathway Fund database and production of mail-merged Letters of Offer, guidance, general correspondence, and reports from same.
- Production of reports in relation to analysis of project grants and technical assistance.
- Support the monitoring and evaluating of financial activities and ensuring overall programme objectives are met.
- Liaising with fund staff in relation to monitoring of expenditure/returns from projects supported under the DE Pathway Fund.
- Liaise with project staff.
- Perform general office duties, as required, including dealing with visitors/callers and appointments, stationery stock maintenance, provide catering for meetings, handling telephone, postal, and email communications, and replying to all general queries regarding the work of the Pathway Fund.
- To represent the business as agreed with the Line Manager(s).
- To be committed to own and employees' personal development and growth.
- To provide the appropriate service and to treat all stakeholders in a courteous and respectful manner.
- To take part in and assist in the organisation of special events, outings, visits, and any other activities as required.
- Be available for planning, review, support, and appraisal meetings and any relevant training and staff development as required.
- To carry out any other duties as required.
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