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Administrative Support Specialist

2 months ago

Kirkton Campus, United Kingdom West Lothian Council Full time

Job Opportunity

We are seeking a skilled and dedicated individual to join our team as an Administrative Assistant at West Lothian Council. As a key member of our operational team, you will play a vital role in providing administrative support and assisting in the delivery of services to our community.

Key Responsibilities

  • Provide administrative support to the operational teams, including data entry, document preparation, and record-keeping.
  • Assist in the coordination of repairs and maintenance to council properties, ensuring timely and efficient delivery of services.
  • Develop and maintain effective relationships with colleagues, stakeholders, and customers, providing excellent customer service and communication.
  • Utilize a range of IT software packages to analyze information, input data accurately, and contribute to the development of reports and other documents.
  • Work collaboratively as part of a small team, demonstrating flexibility, adaptability, and a proactive approach to problem-solving.

Requirements

  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups and individuals.
  • Ability to work independently and as part of a team, with a flexible and adaptable approach to meet changing priorities and deadlines.
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent customer service skills, with a commitment to delivering high-quality service to customers and stakeholders.
  • Proficiency in a range of IT software packages, including Microsoft Office and other relevant applications.

Benefits

  • Opportunity to work in a dynamic and supportive team environment.
  • Generous annual leave entitlement and access to our employee benefit platform.
  • Eligibility to participate in our Local Authority pension scheme.
  • Ongoing training and development opportunities to enhance your skills and career prospects.
  • Access to our employee assistance program and other employee benefits.