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Trainee Office Coordinator
2 months ago
Quantum Packaging, a rapidly growing manufacturing company, is seeking a highly motivated and organized Trainee Office Assistant to join our team. As a Trainee Office Assistant, you will provide administrative support to our office by performing various tasks, including answering phone calls, maintaining files, managing supplies, and entering data.
Key Responsibilities- Process production orders and ensure timely completion
- Organize, scan, and format mail to ensure efficient communication
- Process purchase and sales orders to maintain a smooth workflow
- Maintain a tidy and organized office environment, including stationery and materials
- Operate office equipment, such as copiers and fax machines, to ensure seamless office functionality
- Book deliveries and arrange transportation to meet business needs
- Provide reception duties, including answering incoming calls and welcoming clients/visitors
- Label production products for traceability
- Conduct research and compile data as requested
- Audit materials provided by suppliers to ensure quality
- Assist in the factory as needed and perform light accounting duties
- Assess product quality by testing features such as weight and thickness
- Excellent communication and organizational skills
- Dedicated and committed to meeting deadlines
- Previous experience desirable, but not required
- Strong work ethic and ability to work under pressure
- Proficiency in Microsoft Office and experience with office equipment
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive in resolving issues
- Excellent multitasking and time-management skills
- Customer service attitude
- High school qualifications in English and Maths, with additional certification in Office Management a plus
