Administrative Assistant
1 day ago
About the Role
We are seeking a highly skilled and experienced Personal Assistant to join our team at Williams Lea Limited. As a Personal Assistant, you will provide enhanced, proactive support to fee earners to enable them to operate efficiently.
Key Responsibilities
- Proactively manage complex diaries and schedules
- Answer telephone calls in a timely fashion and take clear and detailed messages
- Organise internal and external meetings and events
- Liaise with clients via email or telephone and act as a point of contact in keeping with the firm's standards for client care
- Assist fee earners in the billing and credit control process, including generating accurate billing reports and draft bills
- Assist fee earners with finance tasks, including requesting cheques, CHAPS/BACS payments, and bank transfers
- Maintain accurate and up-to-date client records on the firm's client relationship management tool
- Coordinate fee earner movements and make travel arrangements
- Manage the client and matter inception process, ensuring files are opened in a timely manner in accordance with the firm's policies
- Manage the process of submitting partner/fee earners expenses in a timely manner
- Coordinate the completion of document production, including digital dictations and manuscript amendments
- Draft documents from precedents and maintain confidentiality
Personal Attributes
- Previous PA experience is essential
- Previous experience within a legal or professional services setting is preferable
- Exceptional standard of written and verbal communication
- Proficient multi-tasker
- Competent with the Microsoft Office suite
- Team player
Benefits
We offer a comprehensive benefits package, including 25 days holiday, plus bank holidays, salary sacrifice schemes, retail vouchers, life assurance, private medical insurance, dental insurance, health assessments, cycle-to-work scheme, and discounted gym memberships.
Equality and Diversity
Williams Lea Limited values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
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