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Project Coordinator

2 months ago

Purley, Greater London, United Kingdom Tjarks and Tjarks Design Group Full time

Job Summary:

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at Tjarks and Tjarks Design Group. As a Project Coordinator, you will be responsible for assisting a Senior Account/Project Manager in all administration duties, ensuring the smooth running of projects.

Key Responsibilities:

  • Assist in the administration of multiple projects, ensuring timely completion and high-quality results.
  • Provide support to the Client Services department, including organizing proofs, packshots, and sample shootings.
  • Coordinate Account Managers' mailboxes and assist with quotes, job setup on Traffic, and project coordination.
  • Communicate with clients professionally, building relationships and ensuring trust and confidence in the company.
  • Liaise with the Studio Manager, Design, and Artwork departments, providing adequate notice for job scheduling.
  • Analyze, understand, question, and challenge client briefings.
  • Assist in writing briefings for internal design, photoshoot, and digital artwork projects.
  • Attend briefs to the design or artwork team on individual projects as required.
  • Manage the timing and execution of the internal design and artwork process as required.
  • Organize photoshoots, get quotations, book photographers, and home economists, source product samples, and write photo briefings under guidance.
  • Proof-read designs and artworks, ensuring brand consistency across the product range.
  • Ensure projects comply with current client design and artwork guidelines.
  • Keep track of live projects and provide a full account of the status of each project at any given time.
  • Work closely with Account Managers to manage client expectations and meet deadlines.
  • Assist with invoicing preparation with the Client Services Department.

Requirements:

  • At least 2 years' strong administration or project experience.
  • Fluency in German language skills.
  • Project management experience in the creative/branding industry is advantageous.
  • Advanced in Excel and managing spreadsheets is essential.
  • Experience in other MS Office packages (Outlook/Word).
  • Ability to balance and own workload.
  • Flexibility and ability to coordinate multiple projects in a fast-paced environment.

Attributes:

  • Conscientious, reliable, good attendance, and timekeeping standards.
  • Excellent attention to detail and works with precision.
  • Effective project manager, able to manage workload.
  • Honest, trustworthy, and able to work unsupervised.
  • Demonstrates initiative, is creative, and contributes ideas.
  • Pragmatic approach to problem-solving without cutting corners.
  • Friendly, approachable, respectful, and a positive team player.
  • Flexible, adaptable, calm while working under pressure.
  • Professional with excellent communication skills.
  • Proactive, takes ownership of daily tasks with a can-do attitude.
  • Ability to work flexibly to meet the needs of the business.