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Estate Agency Coordinator

2 months ago

London, Greater London, United Kingdom Val Wade Recruitment Full time

Job Title: Estate Agency Administrator

Job Type: Permanent

Industry: Property Management

Location: Central London

Salary: Up to £30k p/a

About the Role:

We are seeking a highly organized and detail-oriented Property Administrator to join our team at Val Wade Recruitment. As a Property Administrator, you will be responsible for ensuring the smooth day-to-day operation of our property management company.

Main Responsibilities:

  • Process reactive and routine repairs and requests on our CAFM system
  • Keep up-to-date records on the Elogs notes page
  • Answer helpdesk calls and general requests
  • Process reactive and routine repairs and requests
  • Raise purchase orders
  • Maintain regular contact with tenants, occupiers, and contractors
  • Print and collate annual service charge budget packs
  • Securely keep all keys and door code records up to date
  • Perform general administration tasks as set by the FM or Facilities Manager
  • Assist with calendar management for the FM Team
  • Assist the Facilities Manager with contract administration
  • Ensure all new suppliers complete and return necessary paperwork in line with our ISO procedures
  • Perform general administration tasks as set by the Facilities Manager
  • Administer our web-based Health & Safety system
  • Attend contractor/tenant meetings as required
  • Assist the receptionist with overflow calls during busy periods
  • Maintain accurate records

Requirements:

  • 2-3 years of administrative experience
  • Experience using MS Word, Excel, and Outlook
  • Excellent communication and customer service skills
  • Good organizational and prioritization skills

About Us:

Val Wade Recruitment is an equal opportunities employer and agency. We actively seek applicants from underrepresented communities and pride ourselves on our commitment to diversity and inclusion.