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Executive Assistant

2 months ago

Slough, Slough, United Kingdom CRA GROUP LIMITED Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our Corporate Leadership Team. The successful candidate will be responsible for coordinating projects, managing diaries, and maintaining key lines of communication with external stakeholders.

Key Responsibilities
  • Provide project support and coordination to key departmental activities, including maintaining the corporate risk register and discharging outstanding audit actions.
  • Maintain key lines of communication and productive working relationships with a large and complex network of external stakeholders, senior managers, and other staff across the organisation.
  • Keep abreast of key priorities and relevant developments for the business areas supported, as well as those of the wider organisation, to enable knowledgeable and targeted support to the executive directors.
  • Manage the governance and transparency process for executive directors, including market supplements and risk register.
  • Organise and maintain the functions and diary of the executive directors, including answering telephone enquiries, assisting in planning, prioritisation, allocation, and organisation of appointments within a scheduled work programme.
  • Actively contribute to building a successful and positive Executive Assistant Team by taking personal responsibility for displaying the highest standards of professional behaviour and participating in team meetings, providing value-added input, and taking on assigned tasks as required.
  • Provide a comprehensive service in respect of meetings and events as agreed by the executive director, including taking ownership of the full organisation of meetings/events, drafting agendas and reports, coordinating all administrative and hospitality aspects of meetings, sub-committees, leadership team meetings, and special project meetings.
  • Maintain high levels of confidentiality, trust, and discretion on behalf of CEx and CLT Members, acting with tact and diplomacy at all times.
  • Coordinate projects and minute key meetings on behalf of the Executive Director, accurately recording key meetings and maintaining documentation, circulating in a timely manner, and coordinating the completion of key actions prior to the next strategic meeting.
  • Exercise judgement in prioritisation, dealing with matters within own remit and/or referring them to the Executive Director as and when necessary, ensuring tact, discretion, and courtesy at all times.
  • Draft reports, presentations, and correspondence on behalf of the Executive Director, researching key data and information to support meetings and events, and presenting data to the Executive Director.
  • Organise and deliver internal events and seminars, including distributing programmes and presentations, and being responsible for ensuring all equipment, refreshments, and room requirements are in hand for the smooth delivery of the event.
Essential Experience Required
  • Experience of working successfully in teams across teams and partnerships.
  • Experience of working as an EA for a Chief Executive or Senior Leader.
  • Indepth experience of at least 2 years providing secretarial/administrative support to a senior manager or board of trustees/company in a multifaceted complex business environment.
  • Knowledge and understanding of relevant work areas and demonstrable experience of working in a customer-facing organisation.
  • Knowledge of local government and the roles of Councillors and Officers.
  • Excellent written and minute-taking communication skills, able to produce accurate and concise minutes/notes, and compile well-written and grammatically correct documents and letters to a professional standard.
  • Indepth IT skills, including proficient use of office software suites and flexible ways of working (e.g. video conferencing, remote working).
Essential Qualifications Required
  • Evidence of continuing professional development and expert knowledge in relevant professional area.
  • Degree-qualified, as well as experience acquired through a combination of training and working in a relevant area, demonstrating self-development and an enthusiasm to learn.