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Change Coordinator

2 months ago

Leeds, United Kingdom CBRE Local UK Full time
Job Title: Change Coordinator

CBRE Local UK is seeking a highly skilled Change Coordinator to join our team. As a Change Coordinator, you will play a critical role in ensuring the smooth execution of project variations and asset changes.

Main Responsibilities:
  • Build strong relationships with Service Managers and Asset and Compliance Planning Manager to ensure effective communication and collaboration.
  • Identify required variations and drive them to successful conclusion, ensuring timely and cost-effective delivery.
  • Review project asset lists and identify actions for resolution, ensuring accurate and up-to-date information.
  • Support Service Managers in identifying affected suppliers, self-delivery tasks, and required specifications, ensuring seamless execution.
  • Use technical knowledge and experience to identify additional required tasks outside of asset changes, ensuring comprehensive coverage.
  • Contact and chase suppliers for add/omit cost changes, ensuring timely and accurate resolution.
  • Price self-delivery cost changes, ensuring accurate and cost-effective delivery.
  • Draft and submit contract variations incorporating all asset, cost, and specification changes, ensuring compliance and accuracy.
  • Identify and implement opportunities for margin improvement, ensuring maximum value for the company.
  • Update supplier Appendix As to include asset, specification, and cost changes, ensuring accurate and up-to-date information.
  • Review supplier Appendix A changes over contract years to identify additional opportunities, ensuring continuous improvement.
  • Support the Asset and Compliance Planning Manager in ensuring asset changes are processed, ensuring compliance and accuracy.
  • Advise and support Service Managers to ensure they efficiently follow process and best practice, ensuring seamless execution.
  • Coordinate and collaborate with central teams to ensure contract compliance, ensuring accurate and timely delivery.
  • Develop opportunities and mitigate risk alongside Commercial and Procurement, ensuring maximum value for the company.
  • Provide training and assistance to Service Managers and support teams on relevant information, ensuring knowledge sharing and development.
Governance and Reporting:
  • Update the variation schedule with progress on resolving projects and asset change variations, ensuring accurate and timely reporting.
  • Attend regular meetings with the client as required to address queries and agree variations, ensuring effective communication and collaboration.
  • Share best practice through all sectors, ensuring knowledge sharing and development.
Person Specification:
  • Have an aspiration to develop a career within Procurement or Commercial functions, ensuring career growth and development.
  • Higher educational qualifications to 'A' level/HNC/D or degree would be beneficial or equivalent, ensuring relevant knowledge and skills.
  • Good PC-based skills, with experience in Word/Excel and Outlook, PowerPoint, etc. - intermediate to advanced level, ensuring proficiency and efficiency.
  • Good negotiation skills - able to hold difficult conversations sensitively with customers and suppliers, ensuring effective communication and collaboration.
  • Good numeracy skills, ensuring accurate and timely financial management.
  • Knowledge of general technical/Facilities Management system/processes would be desirable (training will be provided), ensuring relevant knowledge and skills.
  • Excellent relationship-building and interpersonal skills, ensuring effective communication and collaboration.
  • Capacity to be influential, ensuring effective decision-making and leadership.
  • Analytical mindset, ensuring accurate and timely analysis and decision-making.
  • Attention to detail and a methodical approach to work, ensuring accuracy and efficiency.
  • Excellent verbal and written communication skills, ensuring effective communication and collaboration.
  • Self-motivated and systematic, ensuring proactive and efficient work habits.
  • Able to prioritize demands and make decisions under pressure, ensuring timely and effective decision-making.
  • Results/task-oriented, attention to detail, and accuracy, ensuring high-quality work and results.
  • Excellent time management and organizational skills, ensuring efficient and effective work habits.
  • Commitment to continuous improvement, ensuring ongoing learning and development.
  • Ability to work as part of a team, as well as independently, ensuring effective collaboration and communication.
  • Reliable and committed, ensuring timely and effective delivery.
  • Confidential and discrete approach, ensuring sensitive information and confidentiality.
  • Calm manner, able to work under pressure and with changing demands and priorities, ensuring effective and efficient work habits.