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Studio Coordinator

2 months ago

London, Greater London, United Kingdom Bespoke Careers Full time

Bespoke Careers is seeking a highly organized and detail-oriented individual to join their team as a Studio Coordinator. This role is pivotal in ensuring the smooth running of day-to-day operations of the studio.

The successful candidate will be part of a wider team of support staff, including marketing, communications, finance, and IT, as well as operations. They will be responsible for creating and maintaining a studio environment that promotes the company's culture, strengths, and working efficiency.

Key Responsibilities:

  • Act as the first point of contact for all staff and visitors, providing exceptional customer service and ensuring a positive experience.
  • Prepare and coordinate meeting rooms, ensuring all necessary equipment and materials are available.
  • Manage office consumables, including ordering and inventory management.
  • Book couriers, taxis, and manage post, ensuring timely and efficient delivery of packages and mail.
  • Assist with recruitment, coordinating interviews and ensuring all necessary documentation is completed.
  • Help to implement HR policies and systems, ensuring compliance with company procedures.
  • Assist with events, training, and coordination of studio meetings, ensuring all necessary arrangements are made.
  • Assist with project administration, providing administrative support to project teams.

Requirements:

  • Experience in an administrative role within an architectural or interior design practice.
  • Knowledge of MS Office (Microsoft Word and Excel to an advanced standard); typing 50 wpm+.
  • Knowledge of/experience in:

HR

Health & Safety

IT systems

  • Excellent communication skills, with the ability to build strong relationships with colleagues and clients.
  • Friendly and approachable demeanor, with a positive attitude.
  • Ability to work as part of a team, with a flexible and adaptable approach.