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Executive Assistant to the Managing Director

2 months ago

Basildon, Essex, United Kingdom Hays Specialist Recruitment Limited Full time
{"title": "Personal Assistant to the Managing Director", "description": "

About the Role

Hays Specialist Recruitment Limited is seeking a highly skilled and experienced Personal Assistant to join their team at their headquarters in Laindon, Essex. As the right-hand person to the Managing Director, you will be responsible for providing high-level administrative support, ensuring the smooth operation of daily activities, and handling sensitive information with discretion and confidentiality.

Key Responsibilities

  • Ensure the smooth operation of daily activities
  • Provide administrative support, including calendar management, organizing and maintaining appointments, meetings, and travel plans
  • Coordinate meetings, prepare agendas and minutes, and type correspondence and documents
  • Book and plan travel logistics, including flights, accommodations, transportation, and itineraries
  • Manage expenses, reconcile receipts, and prepare expense submissions
  • Handle sensitive information with discretion and confidentiality
  • Manage personal tasks, such as making appointments, running errands, and handling personal correspondence
  • Plan and organize corporate and personal events, meetings, and conferences as needed
  • Liaise with stakeholders and provide office administration

Requirements

  • Several years of experience in an administrative or executive assistant role
  • Excellent interpersonal and communication skills, enabling effective interaction with stakeholders
  • Confident in managing responsibilities, taking initiative, and adapting to change
  • Keen attention to detail, ensuring accuracy in document preparation and scheduling tasks
  • Good touch-typing speed and proficiency in Microsoft Office 365, especially Word

What You'll Get in Return

The successful applicant will be eligible for a pension scheme and generous other benefits. The salary will be commensurate with qualifications and experience.

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