AP Specialist
2 weeks ago
The AP Specialist role is a key position within Infor Inc., responsible for overseeing the processing and payment of all vendor invoices in EMEA. This involves working closely with the invoice processing team within Global Business Services (GBS) in India, ensuring all invoices are approved within company policy guidelines and paid within agreed payment terms.
As an AP Specialist, you will be responsible for communicating with vendors and Infor local business contacts to ensure all vendor balances are reviewed, reconciled, and any invoice queries are dealt with on a timely basis.
Key Responsibilities:- Adhere to PBM principles and integrate them into all the accounts payable processes to ensure ethical, transparent, and compliant financial practices.
- Receive, check, and review all incoming AP invoices for correctness and country compliance.
- Support the GBS AP processing team to identify and resolve invoice queries, liaising with the vendor, and/or the local Infor entity where required.
- Manage, review, and verify all vendor records held for those entities, assisting the GBS processing team in the creation, amendment, and inactivation of all vendor records.
- Communicate with vendors regarding payment inquiries and discrepancies.
- Prepare, review, and verify all payments made for those allocated entities within established timelines, ensuring the correct and most appropriate payment code/cash-code is used, data is accurate, and payment is in line with the agreed payment terms for each vendor.
- Make payroll, associated payroll payments, tax payments, and AR refunds, as requested by the wider finance and HR functions.
- Perform regular reviews of vendor balances, using the aged creditor report, noting status of all invoices, credit notes, and payments. Proactively seek resolution of any invoices held in query.
- Assist in month-end closing activities related to accounts payable.
- Accounts payable experience desirable, but not essential. Experience in any similar accounting, customer service, or administrative role would be considered.
- Fluency in a second European or a Middle Eastern language is desirable, but not essential. (Arabic, German, French, and Italian are most desired).
- Communication skills and customer service focused, with the ability to demonstrate a positive approach to resolving invoice/payment issues and queries.
- Ability to organise workload in a structured way, to work on own initiative where appropriate, and to ensure deadlines are achieved.
Location: Hybrid Role (3 days in our Solihull office per week)
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