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Corporate/Finance Legal Secretary

2 months ago

London, Greater London, United Kingdom JM Legal Ltd Full time

Job Summary:

We are seeking a highly organized and detail-oriented Corporate/Finance Legal Secretary to join our team at JM Legal Ltd. As a Corporate/Finance Legal Secretary, you will provide administrative support to our Corporate/Finance department, ensuring the smooth operation of our daily activities.

Key Responsibilities:

  • Diary Management: Manage the diaries of our fee earners, arranging meetings and scheduling conference calls.
  • Travel Arrangements: Organize travel and prepare itineraries for our team members.
  • Document Preparation: Create, proofread, and amend documents as required.
  • Document Management: Organize, scan, and maintain emails and documents using our document management system (Lawman).
  • Client Communication: Prepare and coordinate monthly client bills, conduct conflict checks, and Companies House searches.
  • Transaction Support: Assist with the transaction completion process, including scanning, photocopying transaction documents, creating completion bibles, and attending to post-completion filings.
  • Event Management: Arrange and manage business development events, including obtaining internal approval of budget requests, sourcing catering and drinks suppliers, creating invitations, managing guest lists and responses, and paying suppliers.
  • Meeting Support: Organize meeting rooms and assist with catering at internal events.
  • Data Management: Create and manage Excel spreadsheets for various projects.
  • Communication: Manage emails and client contact lists.
  • Research: Assist with Legal 500 and Chambers submissions.

Requirements:

  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Ability to work in a fast-paced environment.
  • Proficiency in Microsoft Office, particularly Excel.
  • Experience in a similar role or industry.

What We Offer:

At JM Legal Ltd, we offer a competitive salary and a dynamic work environment. If you are a motivated and detail-oriented individual looking for a new challenge, please don't hesitate to get in touch.