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Legal Governance Coordinator
2 months ago
At Wells & Co & Brewpoint, we are seeking a highly skilled Legal Governance Coordinator to join our team. As a key member of our organization, you will play a critical role in ensuring our operations remain compliant and efficient.
Key Responsibilities:
- Coordinate and oversee the preparation and storage of legal documents, ensuring seamless compliance with regulatory requirements.
- Support the Head of Safety with the coordination of Health and Safety events, projects, and stationery, and administer H&S data and provide routine reports.
- Administer policy reviews and compliance audits, ensuring legislative requirements and company policies are met.
- Administer trademark activity and monitor trademark watches to ensure any conflicts are escalated for action.
- Collate customer due diligence information required to assist in determining covenant strength/debt risk profiles.
- Action licence changes and renewals in line with legislation, communicating with authorities and stakeholders where necessary.
- Undertake licensing inductions with pub Managers to ensure their understanding of the Premises Licence, drug awareness, and age verification policies.
- Coordinate a routine licensing workshop ensuring the company's requirement for personal licence holders is met. Undertake premises licence variations in relation to pub developments and licensable activity.
- Administer insurance claims and investigations to ensure all relevant data and evidence is collated and provided to insurers in a timely manner.
- Coordinate the timely update & registration at Companies House of company accounts, annual returns, shareholding, and other activity required.
- Administer the company share and bond registers and the benefit pension scheme documents and associated activity.
- Support with the preparation of Board Packs.
- Assist with the organisation of meetings and ad hoc events and tasks. Attend meetings to record and produce accurate and timely minutes.
- Ensure that data entered into the company's shared information system is accurate and up to date and stored in compliance with GDPR.
- Coordinate the payment of invoices for services and goods administered by Legal Services and administer external post daily.
Requirements:
- Solid experience in coordinating legal processes and documentation within a legal environment or working within a legal governance/compliance role.
- Excellent organisational and communication skills, with a keen eye for detail.
- Strong I.T skills including Excel, Word, PowerPoint, Microsoft Teams.
- Proactive and capable of working independently as well as part of a team.
- Strong organisational and prioritisation skills with an ability to multi-task and meet deadlines.
- Ability to analyse and interpret complex information related to governance and compliance.
- Qualified Licensing Practitioner (to be attained within 6 months of taking on the role).
- Level 3 Health & Safety (to be attained within 3 months of taking the role).
