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Receptionist and Team Assistant

2 months ago

London, Greater London, United Kingdom Crone Corkill Full time
Receptionist and Team Assistant Opportunity

We are seeking a highly organized and proactive Receptionist and Team Assistant to join our successful investment firm based in the West End of London.

Your role will involve providing administrative support to our principles and their teams, as well as managing reception duties for the office.

Key Responsibilities:

  • Manage meeting rooms, including refreshments, allocation, and visitor notifications.
  • Assist in maintaining phone books, staff details, and passport documentation.
  • Collaborate with main reception to create access passes for office entry.
  • Handle courier, stationery, taxi bookings, and make reservations as required.
  • Coordinate lunches for external guests and senior staff.
  • Ensure daily office supplies like fruit, milk, and snacks are stocked.
  • Assist in printing and other ad hoc responsibilities to support the team.

Team Assistant Responsibilities:

  • Manage extensive diary and travel arrangements.
  • Facilitate meetings by preparing documents and relevant materials.
  • Organize itineraries and ensure a streamlined calendar for efficient scheduling.
  • Proactively handle emails, correspondence, and queries.
  • Manage expense reports and reimbursement processes.
  • Screen calls, distribute correspondence, and ensure efficient communication flow.
  • Coordinate meeting rooms allocation and organize meals.
  • Support other administrative colleagues as a collaborative team member.

Requirements:

  • Minimum of 3 years' experience as a Receptionist/Team Assistant or Administrative Assistant, ideally within Financial or Professional Services.
  • Prior experience with Calendar Management (Microsoft Outlook) and MS Office.

About Us:

We are Crone Corkill, a recruitment agency built on our connections and a genuine drive to help you find a job that suits your needs, skills, and experience. If this role isn't for you, we'll help you find the one that is.