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Sales Ledger Clerk

2 months ago

Leamington Spa, Warwickshire, United Kingdom Hays Specialist Recruitment Limited Full time
About the Role

Hays Specialist Recruitment Limited is seeking a highly skilled and detail-oriented individual to join our client's finance team as a Sales & Purchase Ledger Clerk. This is an exciting opportunity to work with a large and global engineering business, supporting their financial operations and contributing to the success of the organization.

Key Responsibilities

The successful candidate will be responsible for the following key areas:

  • Purchase Ledger:
    • Code and post supplier invoices to the Purchase Ledger accurately and efficiently.
    • Set up new vendors in the accounting system with complete details, ensuring seamless communication and payment processing.
    • Request and update bank details from suppliers, maintaining up-to-date records and ensuring timely payments.
    • Address supplier queries courteously and efficiently, providing excellent customer service.
    • Register all supplier invoices with unique references and match them to POs in the system, ensuring accurate tracking and reconciliation.
    • Distribute matched supplier invoices to designated signatories within 5 working days, maintaining a high level of productivity and efficiency.
    • Input supplier invoices with no PO into a separate log for weekly review by the Plant Director, ensuring timely follow-up and resolution.
    • Release approved invoices on the Purchase Ledger after proper verification, ensuring accurate and timely payments.
    • Use invoice log reports to track the value of invoices distributed but not returned, highlighting those over 2 weeks old and taking prompt action to resolve.
    • Chase VAT invoices from suppliers related to pro-forma payments, ensuring timely resolution and minimizing delays.
    • File authorized and paid invoices, payments, and remittances, maintaining a high level of organization and accuracy.
    • Work with Purchasing to keep PO logs clean and up to date, checking items over 6 months old for relevance and duplicates, and taking action to resolve any discrepancies.
    • Prepare suggested supplier payment lists at the end of each month for Finance Manager review, ensuring timely and accurate payments.
    • Perform month-end duties, including preparing the purchase ledger for close, reconciling key supplier statements, and calculating accruals, ensuring accurate and timely financial reporting.
  • Sales Ledger:
    • Raise and process invoices and credit notes promptly, ensuring accurate and timely billing.
    • Allocate customer receipts accurately and timely, maintaining a high level of productivity and efficiency.
    • Actively manage the collection of outstanding debt/overdue accounts, escalating payment issues when necessary, and taking prompt action to resolve.
    • Assist in resolving customer queries efficiently, providing excellent customer service and support.
    • Maintain customer sales ledgers and create new customer accounts, ensuring accurate and up-to-date records.
    • Perform bank reconciliations and monthly reporting, ensuring accurate and timely financial reporting.
    • Conduct nominal ledger reconciliations and assist with monthly KPI reporting, ensuring accurate and timely financial reporting.
    • Ensure all customer invoices are generated accurately and payments are collected on time, maintaining a high level of productivity and efficiency.
    • Liaise with internal and external stakeholders to resolve queries effectively, providing excellent customer service and support.
    Requirements

To be successful in this role, you will need:

  • Proven experience in a similar role within finance/accounts, with a strong understanding of accounts payable and receivable processes.
  • Strong knowledge of accounting software and MS Office, particularly Excel, with proficiency in data analysis and reporting.
  • Excellent attention to detail and accuracy, with a strong focus on quality and productivity.
  • Strong organizational and time management skills, with the ability to handle multiple tasks and meet deadlines.