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Administrative Operations Specialist

2 months ago

Sevenoaks, Kent, United Kingdom FM Conway Full time

FM Conway is seeking a dedicated and professional Business Administrator to join our Central Services team. In this role, you will be responsible for delivering a high-quality administrative service to our operational divisions. This is a permanent, full-time position based at our head office.

Key Responsibilities:

- Overseeing and managing correspondence and requests through shared email accounts, ensuring effective prioritization of tasks.

- Executing Oracle requisitions across various departments related to workshops, inventory, and materials.

- Processing invoices for operational divisions in line with established company protocols, best practices, and timelines, while assisting accounts payable with statement reconciliations.

- Handling and documenting incoming and outgoing correspondence as required, adhering to agreed protocols.

- Providing all administrative services in accordance with established company systems and processes, including trace car relocation documentation, data entry, and document management.

- Collaborating effectively with other relevant support departments such as HR, Learning & Development, Recruitment, Payroll, IT, and Finance.

Required Skills and Experience:

We are looking for a confident and experienced administrator who thrives in a dynamic environment. You should be comfortable communicating with a diverse range of individuals through various channels. Success in this role requires a strong customer focus, meticulous attention to detail, and the ability to work both independently and as part of a team.

Benefits Offered:

As a Business Administrator, you will enjoy a variety of excellent benefits, including opportunities for career advancement and professional development, 23 days of annual leave plus public holidays, access to both internal and external training programs, and a wide array of shopping discounts through our Rewarding Great People platform. Additionally, we provide a range of health and wellness benefits, including 24-hour advice lines and support from our mental health first aiders.

About FM Conway:

FM Conway is a family-owned business with over 60 years of experience in delivering sustainable and innovative transportation solutions. We are committed to our core values, fostering a culture centered around Care, Innovation, Integrity, and Excellence. The essence of FM Conway lies in our people, and we are continuously looking for talented individuals to contribute to our mission.

We look forward to your interest in this opportunity.