Document Management Specialist

1 month ago


London, Greater London, United Kingdom Architecture Social Full time
About the Role

We are seeking an experienced Information Management Coordinator to join our London office. As a key member of our team, you will be responsible for managing document control processes across various projects, ensuring high standards of project delivery and documentation accuracy.

You will work closely with internal teams and external stakeholders, contributing to the successful execution of high-profile architectural projects. Your attention to detail and organizational skills will be essential in ensuring the accuracy and compliance of project documentation.

About the Company

Our company is a leading design-based architectural practice with a strong reputation for innovation, creativity, and sustainability. We have studios in London, Manchester, Edinburgh, Dublin, and Toronto, and our dynamic and inclusive culture fosters a creative environment that values collaboration and continuous learning.

We are committed to creating a positive, inclusive workplace where everyone feels inspired and supported. Our team is dedicated to building diverse, inclusive teams and welcomes candidates from all identities, backgrounds, and experiences.

Key Responsibilities
  • Manage and maintain document control systems for multiple projects
  • Ensure accurate distribution, storage, and archiving of project documentation
  • Collaborate with project teams and external stakeholders to meet project-specific document management needs
  • Assist with project processes and ensure compliance with internal and external standards
  • Conduct audits to ensure document accuracy and compliance
  • Provide guidance and training on document management practices to project teams
Skills and Requirements
  • Proven experience in document control or information management within an architecture or design environment
  • Exceptional attention to detail with strong organizational skills
  • Thorough understanding of document control systems and processes
  • Proficient in Microsoft Office and document management platforms
  • Strong communication skills and the ability to work both independently and collaboratively
Benefits
  • 25 days annual leave, increasing to 28 days with long-service awards
  • Duvet Day for an extra rest day
  • Private medical insurance
  • Flexible working arrangements, including hybrid and flexitime options
  • Discretionary profit share bonus scheme
  • Subsidised gym membership
  • Life Assurance and Income Protection schemes
  • Interest-free travel and rental deposit loans
  • Comprehensive training and development programs


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