Financial Operations Assistant

2 months ago

Worcester, Worcestershire, United Kingdom Halfords Full time

Job Purpose

The purpose of this role is to assist the team in ensuring that suppliers are paid correctly, on time, in full, such that supplies to Halfords Retail are not disrupted and the appropriate financial records reflect all associated transactions correctly, as well as supporting the Team Leader as detailed in the responsibilities below.

This role will be undertaken as part of a team of approximately 7 people across the Support Centres in the organization. The department is dynamic and ever-changing. As such, the purpose of the role may change over time, towards greater reporting and analysis rather than document processing.

Key Responsibilities

  • Build strong commercial relationships with the supplier base to avoid service impact.
  • Purchase invoice processing.
  • Raising of purchase orders and goods receipting of invoices requesting payment against correct purchase orders.
  • Resolution of all queries arising as a result of activity on the Accounts Payable ledger. This will involve research and liaison with both suppliers and colleagues throughout the Retail business.
  • Monthly reconciliation of supplier statements and investigation of any spurious balances.
  • Analysis of vendor usage, including OTV and Procurement card.
  • Payment processing and allocation, including BACS and DD.
  • Payment query resolution.
  • Data preparation for Balance Sheet reconciliations.
  • Procurement card transaction coding and journal preparation.
  • Investigation of historic balances across the ledger.
  • Clearing bank clearing accounts and processing journals.
  • Expenses review, approval, audit, and support.
  • Company card and Fuel card review and support.
  • Property Costs support as required.
  • Support the assigned Team Leader with Continuous Improvement activities and other day-to-day tasks as required.

Key Skills

  • This role requires a high level of accuracy given the nature of the role.
  • Team skills are vital. It is essential that the successful applicant is able to demonstrate a willingness to support other team members, throughout Financial Shared Services, always. The same support will be assured from the rest of the team.
  • A good knowledge of both Excel and Word are required. Experience of SAP and/or Accounts Payable would be advantageous.
  • An ability to work to deadlines is essential.
  • Good organizational skills.
  • The office environment is both friendly and lively – it is essential that the successful applicant is comfortable with working in such an environment.
  • Strong communication skills, especially with key stakeholders.
  • The Financial Shared Services team has worked hard to achieve a strong reputation both inside and outside the organization. All team members are expected to participate in the drive for both process and service improvement.
  • Display behaviors in line with Halfords Values.

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