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Document Control Specialist

2 months ago

Wokingham, Wokingham, United Kingdom Acteon Group Ltd Full time
Document Controller Job Description

Pulse is seeking a skilled Document Controller to join their team on a full-time, permanent basis. Based at their facility in Wokingham, this role involves overseeing Document Control, ensuring the efficient management of project documentation in line with Client specifications and contract requirements.

Key Responsibilities:
  • Manage and maintain project Document Control systems, registers, and Master Document and Drawings Register, adhering to project and contract specifications.
  • Provide necessary briefings and dialogue for project personnel to ensure best practice in document control is implemented in accordance with contract requirements and agreed procedures.
  • Assist in the maintenance and development of the Project Document Control procedure and Client Document Bridging procedure, and provide guidance to project and Client personnel as needed.
  • Establish and maintain project filing systems for reports, forms, and documents stored in hard copy.
  • Monitor and report progress of document and drawing development and review, highlighting overdue documents and drawings.
  • Prepare and submit summary document progress reports as required.
  • Liaise with Project Manager, Lead Engineer, Quality Managers, Operations Team, Sales Team, and Project HSE Advisor on a daily basis, providing feedback and highlighting areas of concern.
  • Ensure maintenance of contemporary records of all site engineering activities, client instructions, and variations, and collaborate with the project team to protect project commercial and contractual interests.
  • Understand and comply with contract reporting procedures.
  • Assist with troubleshooting as needed.
Requirements:
  • 2 years of relevant experience working within engineering, construction, subsea, or marine construction environments.
  • Fluent English speaking, writing, and reading capabilities.
  • Experience with document control systems and software (Aconex, SharePoint).
  • Proficient in the application of computer-based control systems.
  • Familiar with relevant national and international codes and standards.
  • Ability to work independently and as part of a team.
  • Good working knowledge of Microsoft Office suite and SharePoint (or similar).
  • Effective communication skills with peers and project stakeholders at all levels.