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Team Coordinator

2 months ago

Leatherhead, Surrey, United Kingdom Reed Full time

Job Summary:

We are seeking a highly organized and detail-oriented Team Coordinator to join our team at Reed. As a Team Coordinator, you will play a crucial role in supporting our project teams and ensuring the smooth operation of our business.

Key Responsibilities:

  • Assist with the coordination of various projects and activities, working closely with our Operations Manager and Team Project Managers.
  • Provide full administrative support to allocated work streams, including preparation of site setup and supervisor packs.
  • Creation of project files, both electronic and paper versions.
  • Action daily alerts for each work stream's information channels and cloud common data environments.
  • Maintain incoming and outgoing drawing registers, copy, print, and rack drawings as appropriate.
  • Maintain document status registers and comments schedules.
  • Maintain technical submission schedules and folders.
  • Maintain request for information schedules and folders.
  • Risk assessments, method statements, and distribution board charts.
  • O&M manuals.
  • NICEIC test certificates.
  • Upload specific audit documents following project completion to the client information channel for review.
  • Programme of works tracker, issue to team on a weekly basis.
  • Organize team meetings and send calendar invites.
  • Attend and take minutes at project meetings where appropriate.
  • Overflow calls and cover when required for reception.
  • Time sheet process.
  • Holiday and sick leave cover for PTA's.
  • Any other operations team administrative tasks as required.
  • Assist with and provide overflow support for administrative duties for other group company departments.
  • Read, understand, and implement the company health and safety policy and QA at all times.

Benefits:

  • Pension scheme.
  • Private healthcare.
  • Death in service benefit.
  • EOT - Bonus scheme.
  • Holiday allowance - 25 day annual leave + bank holiday.
  • Parking provided.