Document Management Specialist

3 days ago


Leiston, United Kingdom Mactech Energy Group Full time
Job Summary

We are seeking a highly organized and detail-oriented Document Controller and Administrator to manage and maintain company documents, while also providing comprehensive administrative, business, and project management support.

Key Responsibilities
  • Establish and maintain an effective document control system, ensuring compliance with company policies and industry standards.
  • Organize, store, and retrieve documents, both electronic and hard copy, ensuring accuracy and accessibility.
  • Provide administrative support, including scheduling meetings, preparing agendas, managing correspondence, and maintaining office supplies.
  • Support business operations by coordinating activities, maintaining records and databases, and assisting in the development and implementation of business processes.
  • Assist in project planning, execution, and monitoring, supporting project managers with documentation, scheduling, and resource allocation.
  • Track project progress and maintain project documentation, including project plans, status reports, and risk assessments.
  • Coordinate with internal and external stakeholders to ensure smooth operations and effective communication.
Requirements
  • Bachelor's degree in Business Administration, Management, or a related field.
  • Proven experience in document control, administration, business support, and/or project management.
  • Proficiency in document management software and MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Effective communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Experience with project management tools and methodologies is a plus.


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