Administrative Support Officer

2 months ago


Manchester, United Kingdom The Christie NHS FT Full time

About The Christie NHS FT

The Christie NHS Foundation Trust is one of Europe's leading cancer centres, providing world-class care to over 60,000 patients every year. Our team of experts work tirelessly to deliver exceptional patient care, and we're looking for a skilled Administrative Assistant to join our SACT team.

Job Summary

We're seeking a highly organized and efficient Administrative Assistant to provide administrative support to our SACT Management team. The successful candidate will be responsible for facilitating the efficient running of the team's administration, including diary management, meeting arrangements, and minute taking.

Main Responsibilities

  • Schedule meetings to fit with other standing diary commitments
  • Attend relevant SACT and divisional level meetings to take minutes and prepare documents for distribution
  • Organize and plan diaries
  • Ensure effective communication with other departments and external agencies
  • Deal professionally with all telephone calls from relatives and patients
  • Maintain patient confidentiality
  • Manage unpredictable patterns of working due to variable meeting times
  • Ensure office supplies are adequate and maintained
  • Comply with audit requests for information
  • Provide cover for colleagues across the division in times of sickness and annual leave

Person Specification

Qualifications

  • Good standard of education to GCSE level

Experience

  • Experience of administrative or clerical work

Skills

  • Excellent communication skills
  • Excellent telephone manner
  • Minute taking
  • Computer literate - proficient in Microsoft Office programmes
  • Ability to prioritize workload

Knowledge

  • Good understanding of numeracy

Other

  • Ability to work under pressure
  • Self-motivated
  • Ability to work as part of a team and independently
  • Ability to use initiative

Values

  • Ability to demonstrate the organisational values and behaviours


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