Executive Assistant to CEO and COO

1 week ago

Coventry, Coventry, United Kingdom Katie Bard (Angela Mortimer Plc) Full time
Executive Assistant to CEO and COO

Katie Bard (Angela Mortimer Plc) is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the CEO and COO. This is a unique opportunity to work at the heart of a dynamic and forward-thinking company, managing crucial administrative functions and facilitating high-level decision-making processes.

Key Responsibilities:
  • Provide confidential, accurate, and efficient administrative support to the CEO & COO, including internal and external communication management
  • Act as secretariat to the Board of Directors, managing agendas, circulating documentation, and taking minutes for six annual Board meetings
  • Ensure the efficient running of the office, delivering high standards of service for the Board of Directors & Senior Management Team (SMT)
  • Coordinate all meetings and diary commitments, including travel arrangements, accommodation bookings, and itinerary planning
  • Support the production of relevant documentation on behalf of the CEO/COO, including reports and papers for the Board, Technical Committees, and other stakeholders
  • Manage correspondence and telephone and monitoring and managing emails and letters to the CEO, disseminating information as needed and maintaining comprehensive filing systems
  • Prepare and circulate agendas, collate papers and presentations, take meeting minutes, and maintain action logs for Board and Executive meetings
  • Lead HR administrative processes, including recruitment, contract provision, onboarding, and performance review collation

The ideal candidate will have a solid background supporting an Executive Team, ideally in a PA capacity, with exposure to Board meetings and Board preparation and the minutes involved. If you are a proactive, highly organised individual with a track record of providing first-class executive support, this role is ideal for you.

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