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Project Administrative Coordinator

2 months ago

Woking, Surrey, United Kingdom Kent Plc Full time

About You:

Unleash Your Potential.

If you possess the ambition to excel while maintaining a grounded approach, this role is designed for you.

At Kent Plc, we are pioneering a forward-thinking company that embraces innovative ambitions across all sectors of the energy industry.

We value individuals who recognize their capabilities and are eager to utilize them. Together, we achieve more than we could individually.

We celebrate those who aspire to grow and develop as we collaborate on some of the most significant projects in the energy sector.


Our Purpose and Values:

At Kent, we are addressing the most pressing challenge of our time - delivering the energy our world requires in the most responsible manner possible.

The collective energy of our team, driven by our core values, is what makes this vision a reality. Regardless of our skills, languages, or cultures, we are united in purpose.

These values guide us daily to excel - for ourselves, our clients, our stakeholders, the communities we serve, and the planet:

We THINK BIG

We embrace EMOTIONAL INTELLIGENCE

We are COMMITTED TO EXCELLENCE

We foster INFINITE POSSIBILITIES

Discover more about the Purpose, Values, and Principles that inspire us:

Our Commitment to Diversity, Inclusion, and Belonging:
We understand that diversity and inclusion are vital for success. We are enhancing awareness of the advantages of diverse perspectives and experiences. Our goal is to cultivate an inclusive culture where every employee feels valued and connected.

Our collective strength is enriched by diverse nationalities across six continents and 24 countries. We are dedicated to celebrating individuality - irrespective of ethnic background, gender, age, religion, identity, or ability.

About the Role:
The Project Secretary plays a crucial role in the establishment, management, and distribution of project deliverables across various initiatives.

Key Responsibilities:

  • Delivering administrative support to the project client team
  • Drafting, transcribing, and producing reports and correspondence
  • Coordinating meetings and organizing travel arrangements
  • Participating in meetings and addressing client inquiries
  • Providing logistical assistance
  • Supporting travel bookings
  • Managing PPE orders for the project
  • Updating CVs
  • Completing and tracking necessary PAF documentation and approvals
  • Offering reception coverage as needed and during lunch breaks


In addition to the responsibilities outlined, the employee may be tasked with other ad-hoc duties as required by management. These tasks will align with the employee's skills and role within the organization, ensuring flexibility in meeting the evolving needs of the company.

All assignments will be made with consideration of the employee's current workload and professional growth.

Your Qualifications and Experience:

  • Ability to perform tasks independently and within set timelines and budgets
  • Proficient in using initiative and experience to identify and address opportunities and challenges as they arise
  • Familiarity with PAF processes and documentation is preferred

Education and Training:

  • Previous experience in an engineering environment as a Project Secretary is preferred

Health, Safety, Sustainability, Environment, and Quality (HSSEQ):

The employee is expected to adhere to the Health, Safety, Sustainability, Environment, and Quality policies of the company, its clients, and the relevant authorities.


We are committed to fostering a diverse and inclusive workplace where everyone can thrive and develop.

From the outset, we provide a range of family-friendly, inclusive employment policies, flexible working arrangements, and employee networks to support individuals from various backgrounds.

As an Equal Opportunities Employer, we welcome applications from all backgrounds, cultures, and abilities.

We are a disability-friendly employer and can make adjustments to support you in performing at your best during the recruitment process.