Bid Project Manager

4 days ago

Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Siemens Energy Full time

About the Role

Location United Kingdom Newcastle upon Tyne

Job Type Full-time

Experience Level Not defined

A Snapshot of your day

As a Bid Project Manager at Siemens Energy in Newcastle upon Tyne, England, GB, your primary responsibility will be to handle the Bid & LOA process for assigned proposals, with the objective of securing quality orders for projects within UK markets. You will support internal partners such as the Proposals Manager and Business Development team in the preparation of pre-qualification documentation and request for information submissions as required.

What experience you bring

  • Handling the complete bidding process for multi-million-pound projects.
  • Leading bids through internal approval processes and customer presentations.
  • Making independent decisions and recommendations to management.
  • Demonstrating strong leadership skills.
  • Bringing a driven 'will to win' and introducing innovative ideas.
  • Taking a proactive and self-starter approach to all work.
  • Maintaining a professional attitude combined with appropriate behavior, respect, and dignity.
  • Dedicating yourself to team working at all times.
  • Currently having strong internal relationships across departments.
  • Possessing excellent interpersonal skills and a positive 'can do' approach.
  • Having good written and verbal communication skills.
  • Having a background that includes Transmission and Distribution projects in the energy sector.

Your responsibilities

  • Supporting the Proposals Manager / Head of Proposals and Sales / Business Development team in the preparation of pre-qualification documentation and request for information submissions as the need arises.
  • Reviewing invitation to tender and specifications to resolve customer's requirements and understand the project drivers for all opportunities.
  • Preparing Bid - No Bid documentation and acquiring authorization to bid.
  • Formulating a winning bid strategy in conjunction with Proposals Manager and relevant Sales Manager / Business Development Manager with consideration to overall business targets / strategy.
  • Identifying and agreeing scope / timescales for all internal deliverables with the 'Capture Team' at the tender kick-off meeting.
  • Maintaining clear transparency of bid progress at all times.
  • Collaborating with the Capture Team to ensure all results are produced in accordance with the tender program through participation in tender coordination and review meetings etc.
  • Liaising closely with Procurement and Commercial functions in handling external supplier / subcontractor inquiries.
  • Attending customer pre-tender clarification meetings / presentations and undertaking site visits where vital to ensure scope is fully clarified and understood.
  • Receiving, reviewing and clarifying all internal and external supplier / subcontractor inputs to ensure consistency with the tender requirements and all interfaces are coordinated.
  • Producing the tender price calculation using approved Calculation Tools to reflect internal cost estimates, supplier / subcontractor prices and margins / recoveries in line with business targets.
  • Ensuring project / contractual risk is fully evaluated and mitigated within the tender proposals as required.
  • Ensuring cashflow / EVA is accurately modeled, and appropriate terms of payment proposed to improve returns.
  • Ensuring that the cost estimate is realistic, robust and competitive.
  • Ensuring all internal cost estimates are underwritten by the relevant functional head.
  • Ensuring all external costs are supported by a competitive supplier / subcontractor fixed price and valid quotation.
  • Capturing lessons learned.
  • Preparing tender approval pack including Calculation Sheet, Cashflow, Limits of Authorization, Procurement Schedule, Risk Register etc and acquiring management approval in accordance with current signature protocols and LoA requirements.
  • Preparing and compiling proposal documentation ensuring that the proposal submission is of a high quality and aligned with customer requirements / instructions.
  • Following-up of tender submission in conjunction with Sales / Business Development to establish driven position and compliance with customer requirements.
  • Receiving and responding to all customer requests for clarifications / amendments in a timely and professional manner including maintenance of Tender Questionnaire log.
  • Own the tender negotiation process / meetings / presentations with the customer with participation of the Proposals Manager / Sales / Business Development as required.
  • Ensuring all orders received are consistent with the tender offer and preparing vital documentation for handover to Operations in a timely manner.
  • Ensuring the Salesforce database is maintained and updated with current data at all times.
  • Carrying out lost order analysis in conjunction with the customer and Key Account Manager for all lost opportunities.
  • Establishing, running and supervising tender within approved tender budget.
  • Developing and maintaining excellent working relationships with both internal partners and external suppliers / subcontractors / consortium partners.
  • Developing and maintaining excellent working relationships with customers' representatives at all levels and remaining customer-focused at all times.
  • Ensuring management is always advised of progress and key events / developments throughout the tender process.
  • Ensuring all activities are conducted in a professional and ethical manner and in full compliance with company procedures, protocols, governance, etc

Company Overview

We are Siemens Energy – a global leader in energy technology. Energy transition is the greatest challenge our generation faces. How do we reduce emissions while also increase energy supply? It is an uphill battle. And there is no silver bullet. But finding solutions has always been central to our purpose. For more than 150 years our engineers have been orchestrating the electrification of the world. Today we are a team of sharing the same passion, vision and values. Our diversity makes us strong and helps us to find answers together with our partners. Located in 90 countries, Siemens Energy operates across the whole energy landscape. From conventional to renewable power, from grid technology to storage to electrifying complex industrial processes. Our mission is to support companies and countries with what they need to reduce greenhouse gas emissions and make energy reliable, affordable, and more sustainable. Let's energize society.

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