Project Coordinator

3 weeks ago

Leatherhead, Surrey, United Kingdom Bytes Software Services Full time
Job Summary:

Bytes Software Services is seeking a highly organized and detail-oriented Office and Project Coordinator to join our team. As a key member of our Services department, you will be responsible for delivering effective project support across allocated services projects.

Key Responsibilities:
  • Assist in producing, reviewing, and auditing project documents.
  • Ensure accurate tracking and reporting of progress, performance to schedule, and performance to budget of projects.
  • Assign project tasks to internal teams and monitor on-time completion.
  • Responsible for data integrity, accuracy, and completeness of project data, inputting and maintaining within project management toolsets used.
  • Assist with project risk and issue management and project change control.
  • Perform general project administration activities as required.
  • Document library management and control.
  • Work closely with Project Managers, Consultants, and Service Delivery Managers to create and maintain project activities, then monitoring through to successful completion.
  • Quality assurance, ensuring that standards and requirements are met.
  • Acting as a primary point of contact for communicating project status to internal stakeholders.
  • Client satisfaction, ensuring that clients' needs are met as projects evolve.
  • Client interaction, supporting Project Managers, Consultants, and Service Delivery Managers in delivery to clients.
Requirements:
  • Experience of working in an administration environment.
  • Proficient in using MS Office, particularly Excel & Outlook, PowerPoint, and ideally Project.
  • Highly detail-oriented, delivering work accurately and timely at all times.
  • Flexible and a 'can-do' attitude.
  • Logical and quality-focused.
  • Excellent people management and coordination skills (self and others).
  • PRINCE2 or any other project management qualification/experience.
  • ITIL certification.
  • Proven ability to persevere and deliver complex situations.
  • Ability to demonstrate innovative ideas to deliver solutions (no constraints approach).
  • Demonstrable ability to lead and influence.
  • Experience of using different Portfolio and Project Management tooling.
What We Offer:
  • Job-specific training will be given during employment both on the job and by vendors.
  • Some hours outside the normal working times may be required to complete specific projects.
Core Competencies and Skills Required for This Position:
  • Presentable and articulate.
  • Demonstrate and build confidence/credibility with internal stakeholders and clients.
  • Ability to work proactively, independently, and in an agile manner to achieve desired outcomes.
  • Methodical and organized with an attention to detail.

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