Administrative Trainee
4 weeks ago
The successful candidate will be responsible for the administration of a complex range of funds, management companies, and associated fund structures. This will involve the preparation of minutes, resolutions, and correspondence, as well as the coordination of the timely execution of documentation and statutory filings.
Additionally, the Trainee Administrator will be responsible for processing bank payments to settle fund expenses, reconciling payment logs, and obtaining approvals. They will also be responsible for producing and circulating invoices, collecting fees, and chasing debtors.
The Trainee Administrator will be required to maintain accurate investor records on ViewPoint and Investran, process investor changes and transfers of interest, and coordinate routine fund operations, including investor calls and distributions.
They will also be responsible for proactively taking on and supporting additional responsibilities and administration tasks as required by their manager or clients.
Furthermore, the Trainee Administrator will be responsible for supervising and assisting in the training of Trainee Administrators, providing feedback, and identifying any additional training needs for their direct manager.
The successful candidate will be expected to demonstrate absolute devotion to data integrity, with attention to detail in all activity, and a focus on utilizing systems to their maximum potential to drive efficiency and client service.
They will also be expected to contribute towards the business as a whole in identifying process improvements, improvements in policies and procedures, and any other service innovation changes that would improve the client experience.
Finally, the Trainee Administrator will be responsible for ensuring compliance with all applicable laws, regulations, and internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist financing, and the reporting of suspicious activity or transactions, client due diligence, and record keeping.
RequirementsThe successful candidate will require a strong academic background, excellent written and verbal communication skills, and a working knowledge of the MS Office package (Outlook, Word, Excel, PowerPoint). Experience in using ViewPoint and Investran would be an advantage.
They will also require a responsive and client-focused approach, with strong organizational skills and attention to detail, as well as the ability to deal with tasks independently and use their own initiative.
Finally, the successful candidate will be expected to be committed and driven to achieving excellence for themselves, their clients, and their team.
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