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Project Coordinator

2 months ago

Manchester, United Kingdom Talent Staffing Ltd Full time
Job Description

Talent Staffing Ltd is seeking a highly organized and detail-oriented Project Coordinator to join our dynamic team. As a key member of our operations team, you will play a crucial role in ensuring the smooth execution of administrative tasks and supporting the growth of our business.

Key Responsibilities:
  • Email Management:
    • Respond to and manage a high volume of incoming emails in a timely and professional manner.
    • Filter, prioritize, and escalate emails as necessary to the relevant departments.
  • Student Reimbursements:
    • Process student reimbursement requests according to internal policies and procedures.
    • Verify the accuracy of submitted documents and ensure compliance with financial guidelines.
  • Travel Coordination:
    • Receive and review student travel requests, ensure all information is accurate, and confirm eligibility based on the internal policy.
    • Make travel bookings, including flights, accommodations, and transportation, through preferred travel suppliers.
    • Maintain accurate records of all travel requests and bookings, ensuring they are logged appropriately.
  • Request Verification and Logging:
    • Check student eligibility for submitted requests related to travel, excursions, and other activities.
    • Maintain organized records of all requests, ensuring all data is accurately logged and accessible.
  • Coordination with External Partners:
    • Act as a point of contact for external partners, such as the Student Affairs Office (SAO), managing requests and ensuring smooth communication and collaboration.
    • Work closely with external stakeholders to handle any administrative or logistical needs that may arise.
  • Payroll Coordination:
    • Ensure students' salary distribution requests are processed accurately.
    • Coordinate with the payroll team to ensure that salary payments are made to the correct bank accounts as requested by the students.
  • Team Collaboration:
    • Collaborate effectively with colleagues and other departments to ensure seamless operations.
    • Participate in team meetings, share insights, and contribute to continuous improvement initiatives.
Requirements:
  • Bachelor's degree in Business Administration, Management, HR, or a related field.
  • Must have outstanding Excel skills - a test will be given.
  • Prior experience in administrative roles, preferably in an educational or corporate setting.
  • Excellent communication skills, both written and verbal.
  • Strong organizational skills and attention to detail.
  • Ability to multitask and prioritize tasks efficiently in a fast-paced environment.
  • Familiarity with travel booking systems and financial processes is an advantage.
  • Proficient in Microsoft Office Suite (Word, Outlook) and other relevant software.
  • Ability to work independently and as part of a team.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Quick learner who can adapt to new processes and systems with minimal supervision.