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Administrative Support Specialist

2 months ago

Glasgow, Glasgow City, United Kingdom Lusona Consultancy (Group) Limited Full time

Lusona Consultancy (Group) Limited is seeking a highly skilled Administrative Support Specialist to join our team in Glasgow. As a key member of our Contracts Group, you will be responsible for providing exceptional administrative support to ensure the smooth operation of our business.

Key Accountabilities:

  • Deliver high-quality administrative support to the Contracts Group, including the production of critical documents and reports.
  • Produce purchase orders and invoices using our in-house database, ensuring accuracy and efficiency.
  • Manage supplier invoice queries, resolving issues promptly and professionally.
  • Coordinate inventory movements, data collection, and reconciliation to maintain accurate records.
  • Update reports and issue them to stakeholders, ensuring timely and effective communication.
  • Arrange travel, accommodation, and car hire for team members, ensuring seamless logistics.
  • Liaise with external suppliers, building strong relationships and negotiating favorable terms.

Requirements and Qualifications:

  • Proficiency in ERP systems and good knowledge of databases.
  • Excellent skills in Microsoft Word and Excel, with the ability to work with complex data sets.
  • Ability to work under pressure, prioritizing tasks and meeting deadlines.
  • Flexible approach, with a strong team player mentality.
  • Minimum 10 years of previous administration experience, with a proven track record of success.
  • Strong negotiating and problem-solving skills, with a solution-focused approach.
  • Attention to detail, with a commitment to delivering high-quality results.

This is a full-time hybrid position, with a flexible schedule that balances work and personal life. If you are a motivated and organized individual with a passion for administrative support, we encourage you to apply.