HR Compliance Specialist

1 month ago

Theale, United Kingdom Bottomline Full time

About Bottomline

Bottomline is a global leader in business payments and cash management, with over 30 years of experience and moving more than $10 trillion in payments annually.

Role Overview

The HR Compliance Specialist plays a critical role in ensuring that Bottomline adheres to all applicable employment laws, regulations, and internal policies across all locations, including US, EMEA & APAC.

Key Responsibilities

  • Develop and implement global employee lifecycle processes and procedures that meet legal and regulatory requirements
  • Review and update employee handbooks and other HR-related documents across all locations to ensure current and compliant with local laws
  • Develop and deliver employee training programs on compliance-related topics, including anti-discrimination and workplace safety
  • Provide support and guidance on performance management, disciplinary issues, grievances, and dismissals
  • Lead internal investigations related to employee complaints, harassment, discrimination, or other compliance-related issues
  • Develop and conduct regular audits of HR processes and practices, including data management and access controls, to ensure in line with applicable employment laws and regulations
  • Respond to compliance and customer audit requests related to HR matters
  • Identify potential compliance risks within HR operations and develop strategies to mitigate these risks
  • Conduct meetings to address non-compliance issues and drive corrective actions
  • Monitor changes in employment laws and regulations, and update HR policies and procedures accordingly
  • Maintain records of compliance activities and report on findings to senior management
  • Collaborate with legal counsel to address complex compliance issues and to respond to regulatory inquiries or audits
  • Work closely with other HR team members, legal, security, finance, and other departments to ensure a cohesive and collaborative approach to compliance
  • Serve as compliance point of contact and provide guidance and support to managers and employees on compliance issues as they arise

Requirements

  • Significant experience in a similar compliance role
  • Good understanding of employment legislation across multiple countries
  • BA degree, Level 7 CIPD qualification or equivalent
  • Brings a positive, proactive mindset and bias toward action
  • Problem solver able to make thoughtful decisions on behalf of the business
  • Extremely detail-oriented and organised whilst working to tight deadlines
  • Excellent communication skills, both oral and written, with a strong customer first orientation
  • Ability to work independently and autonomously with limited direction
  • Demonstrated proficiency of Microsoft Office applications (Outlook, Excel, Word and PowerPoint)

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