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Business Support Specialist

2 months ago

Southampton, Southampton, United Kingdom CEA Full time

Job Summary

We are seeking a highly skilled and organized Business and Finance Administrator to provide comprehensive support to our operational services and the wider business. The ideal candidate will have experience working in an operational or administrative support capacity, preferably in a consultancy setting.

Key Responsibilities

  • Support the Financial Controller with sales and purchase ledger management, financial tasks, and other administrative duties as required.
  • Maintain and manage the supplier register, ensuring due diligence and compliance.
  • Be responsible for maintaining our client and procurement portals, ensuring seamless communication and data exchange.
  • Undertake a range of financial support processes, including processing orders, procurement of items, sales and purchase ledger entries, and other financial tasks.
  • Assist with HR matters, including new starter arrangements, employee benefits administration, and other HR-related tasks as instructed.
  • Ensure accurate and timely minutes and actions from meetings are issued, maintained, and stored in an appropriate manner.
  • Coordinate travel, meetings, conferences, and events, including research and organization.

Requirements

  • Proven experience in an administrative or operational support role, preferably in a consultancy setting.
  • Strong organizational and time management skills, with attention to detail and ability to prioritize tasks.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
  • Proficiency in financial software and systems, including sales and purchase ledger management.
  • Ability to maintain confidentiality and handle sensitive information with discretion.