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Executive Assistant

2 months ago

London, Greater London, United Kingdom IMMIGRATION CONNECTION LTD Full time

About Immigration Connection Ltd.

We are a comprehensive immigration services provider, regulated by the Office of the Immigration Services Commissioner (OISC), specialising in complex immigration cases since 2011. Our team of OISC-registered legal advisors and administrative coordinators deliver exceptional client care and achieve high success rates.

Job Overview

We are seeking a highly driven and dedicated part-time Executive Assistant to support our director, administrative coordinator, and legal advisors. The successful candidate will be responsible for managing scheduling, coordinating complex tasks, and maintaining office systems.

Key Responsibilities

  • Manage scheduling for the director and executive team
  • Coordinate complex scheduling and calendar management
  • Plan and orchestrate daily tasks for the executive team
  • Perform administrative tasks, including bookkeeping and maintaining filing systems
  • Organise and maintain office systems
  • Handle executive communications, including emails and correspondence
  • Prepare and edit documents, reports, and presentations
  • Organise and prepare for meetings, including creating agendas and taking minutes
  • Ensure follow-up on action items from meetings
  • Organise events, retreats, and webinars
  • Maintain professionalism and confidentiality

Requirements

  • Bachelor's degree in Business, PR, Marketing, Communication, or a related field (preferred but not required) or equivalent experience
  • Experience as an EA in a law firm (desired but not required)
  • Fluency in English with excellent verbal and written skills
  • Turkish speakers preferred
  • Strong time-management and organisational skills
  • CRM knowledge, proficiency with office productivity tools, and adaptability to new software
  • Ability to maintain confidentiality
  • Excellent communication and client management skills
  • Experience in budget and expense oversight preferred

Job Type

Part-time

Pay

Competitive salary based on experience

Work Hours

Monday to Friday, 5 hours/day