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Administrative Support Coordinator

2 months ago

Norwich, Norfolk, United Kingdom Norfolk & Suffolk Foundation NHS Trust Full time

Position Overview

We are pleased to announce an opportunity for a proactive Administrative Support Coordinator to provide essential assistance to the Senior Leadership Team within the Child and Adolescent Eating Disorder Service. This role is pivotal in ensuring the smooth operation of clinical services, which focus on supporting young individuals and their families.

The ideal candidate will collaborate closely with a team of seasoned administrators. Strong organizational skills, forward-thinking, and exceptional communication abilities are vital. The capacity to work autonomously as well as part of a collaborative team is crucial. While prior experience in the NHS is beneficial, comprehensive training will be provided.

Candidates must demonstrate robust communication, prioritization, and administrative capabilities. A flexible approach to service demands and creative problem-solving skills are essential. Experience in managing deadlines independently while maintaining confidentiality is also required.

Key Responsibilities

This position primarily supports the Senior Leadership Team, with responsibilities that may evolve based on service requirements. Key responsibilities include:

  • Facilitating effective communication by coordinating with internal and external stakeholders on behalf of the team.
  • Managing diaries for team members, including scheduling appointments and meetings to optimize workflow.
  • Utilizing electronic systems to input and retrieve information as needed by the management team.
  • Participating in and contributing to relevant internal and external meetings.
  • Handling correspondence and communications, prioritizing and coordinating with the team.
  • Upholding a high standard of customer service, demonstrating dignity and respect towards all internal and external clients.

General administrative tasks will also be performed to support the broader Business Support Team, including accurate data entry into Trust electronic systems, maintaining both paper and electronic records, minute-taking during meetings, diary management, recruitment processes, and liaising with other teams and agencies as necessary.

About Our Organization

At Norfolk & Suffolk Foundation NHS Trust, we pride ourselves on fostering a welcoming, talented, and supportive environment. We are committed to sharing experiences and learning from one another. Alongside ongoing training and development opportunities, we strive to create a workplace where you can flourish.

Benefits of Joining Us

While we face challenges as a Trust, we are driven by ambitious goals and are engaged in transformative initiatives. We seek dedicated individuals to join us on this journey. Our established nursing networks and exceptional leadership team ensure that you will be valued and supported.

Why Choose Norfolk and Suffolk?

Our community is known for its warmth and hospitality, with easy access to beautiful coastlines and scenic parks. We are conveniently located within reach of major cities, offering a rich tapestry of history, independent cafes, shops, and cultural venues. Our region boasts excellent educational institutions and affordable housing options.

Additional Information

Please refer to our Job Description and Person Specification for further details on your key responsibilities. If you believe you possess the qualities to make a positive impact in your community, we encourage you to consider this opportunity.

Some of the benefits you can expect include:

  • NHS pension scheme
  • Comprehensive in-house and external training programs
  • Opportunities for career advancement
  • Starting annual leave of 27 days, increasing to 33 days based on service length (plus paid bank holidays)
  • Access to staff physiotherapy services
  • NHS discounts and more.