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HR/Recruitment Coordinator
2 months ago
Job Summary:
We are seeking a highly organized and detail-oriented HR/Recruitment Specialist to join our team at Office Angels. As an HR/Recruitment Specialist, you will be responsible for supporting our HR team with a wide range of administrative tasks, including recruitment, employee onboarding, and HR-related projects.
Key Responsibilities:
- Prepare new joiner paperwork, including offer letters, contracts, and acceptance/rejection emails, in a timely and accurate manner.
- Continuously improve HR Admin processes to ensure efficiency and effectiveness.
- Approve employee personal detail changes through the HR system.
- Draft reference letters, including post-employment references, visa references, and mortgage/rent references.
- Support HR Advisors and HR Managers with drafting paperwork required for employee lifecycle changes, such as changes to terms and conditions, maternity/parental leave, etc.
- Respond to employee queries and provide administrative support as needed.
- Schedule probation reviews for relevant joiners and send new joiners welcome emails.
- Coordinate work experience students and interns.
- Update other departments of new starters and leavers, coordinate desks, and issue alarm/entry keys.
- Request and chase references for new joiners.
- Provide administrative support in application and coordination of airside passes, relevant training, etc.
- Other ad hoc duties as and when required, such as notetaking for employee relation meetings/HR meetings.
- Arrange meetings, room bookings, and travel arrangements, including flights/accommodation/visas for Directors and teams.
- Produce reports and data analysis for the HR Director.
- Print, scan, and file documents as needed.
- Coordinate pre-employment and right to work checks for new joiners.
- Set up user accounts on HR and internal systems, updating details as necessary.
- Coordinate and distribute the weekly new joiners and leavers email.
- Support the coordination and delivery of company inductions.
- Maintain e-files for employee paperwork, ensuring files are set up in line with start dates.
- Leaver administration, including drafting leaver letters and completing termination forms.
- Archiving leaver e-files and hard copy files.
- Provide administrative support in annual HR processes, such as appraisals, promotions, and salary review, and other project work, including inputting data in spreadsheets, scheduling meetings, preparing paperwork, etc.
- Administrative support on any audits that the HR Team are required to participate in.
- Manage front of house and telephones twice a week.
Requirements:
- Graduate with HR assistance experience essential, ideally CIPD full or part qualified.
- Good communication skills, both verbally and in writing.
- Maintains a positive attitude towards routine tasks.
- Strong organizational skills with the ability to prioritize effectively, ensuring all deadlines are met.
- Pro-active approach.
- Friendly customer focus and strong interpersonal skills.
- Understands and appreciates the importance of using discretion.
- Excellent and proven Excel skills.
- Flexible and collaborative, with the ability to thrive in a fast-paced environment.
