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Executive Support Specialist
2 months ago
Causeway Charitable Services is a leading organization dedicated to supporting marginalized and vulnerable individuals in their recovery from trauma and development of safe and fulfilling futures. Our mission is to drive change nationally through research, campaigning, and strategic partnerships.
This exciting opportunity is part of our commitment to delivering exceptional services and support to our clients. As an Executive Support Specialist, you will play a vital role in providing high-level administrative support to our CEO and Senior Leadership Team, ensuring seamless communication and efficient operations throughout the organization.
Key Responsibilities- Schedule Management: Manage and maintain the CEO's schedule, appointments, and travel arrangements, ensuring timely and effective coordination.
- Expense Claims: Assist the CEO in collating and submitting their expense claims, ensuring accuracy and compliance.
- Research and Briefing: Conduct research as required to prepare the CEO and Senior Leadership Team for key meetings, ensuring they are adequately briefed and informed.
- Meeting Coordination: Coordinate and arrange Senior Management Team meetings, Board of Trustees annual meetings, and other governance meetings, ensuring smooth logistics and effective communication.
- Minute Taking: Provide minute taking and administrative support to Senior Management Team meetings, Trustee meetings, and supporting committees, ensuring accurate records and timely distribution.
- Enquiry Management: Answer and manage all incoming enquiries on the Causeway external phone line and information email address, ensuring prompt and effective response.
- Data Monitoring: Support the COO in monitoring and evaluating service information, through the collation of quarterly data across all departments.
- Service Improvement: Support the COO in the wider service improvement agenda through the production of project management templates and data monitoring.
- Case Studies: Provide administrative support to the SLT in gathering case studies or data for the purpose of report production for external stakeholders.
- Administrative Support: Support the SLT in working groups/service projects through administrative support and action logging within project meetings.
To be successful in this role, you should possess excellent administrative skills, great time management skills, and the ability to act under your own initiative. You will be well-organized, proactive, and able to work effectively in a fast-paced environment.
