Executive Assistant

2 weeks ago

London, Greater London, United Kingdom Howden Group Holdings Full time
Job Summary:

This role involves managing the CPO's diary, coordinating meetings, arranging international travel, and assisting with various administrative tasks. You will ensure the smooth execution of key projects, provide vital support for meetings, and help maintain efficient communication across the function.

Key Responsibilities:

  • Handles assigned projects and contributes to other projects as the need arises
  • Organises local and international travel arrangements, including visa requirements, insurance arrangements and the preparation of travel itineraries
  • Analyses data utilising electronic and critical thinking methods
  • Summaries information to provide financial analyses
  • Ensures that any administration processes which they are asked to complete are compliant with Company, legal or regulatory requirements
  • Handles expenses records and claims and invoice processing team where needed
  • Liaises with other secretarial and administration resource as the need arises, in order to ensure support is available during lunch breaks, holidays or periods of absence
  • Keeps informed of all regulatory and legal changes which impacts on the job role
  • Responds appropriately to urgent issues as they arise
  • Networks with other Executive Assistants
  • Maintains an appropriate group of preferred suppliers e.g. hotel and conferencing services, taxi services, restaurants
  • Negotiates with suppliers to provide best balance of quality, service and price

Requirements:

  • Experience working in a PA/EA or Office Manager capacity
  • Prioritisation and organisational skills – able to demonstrate flexibility with regards to working hours when required and able to produce a high quality of work within short deadlines
  • Internal Networking skills
  • Proficient IT skills including, but not limited to, Microsoft Office Suite
  • Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders at varying levels of seniority
  • GCSE's (or equivalent) including English and Maths essential

About Us:

We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours or hybrid working.

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